August 2007 Board MinutesRegular Meeting of the Board of Trustees
Wayne County Public Library
Tuesday, August 21, 2007, 7:30 p.m.
Gene Daniel Community Center, Doylestown
CALL TO ORDER: Power called the meeting to order at 7:35 p.m.
ROLL CALL: Present: Ruth Crowley, Richard Shisler, Brian Questel, Carroll Meyer, Doug Drushal, Kevin Power. Absent: Margo Broehl
Also Present: Greg Lubelski, Director; Jennifer Shatzer, Assistant Director; Katherine Long, Clerk-Treasurer; Sara Hawk, Deputy Clerk-Treasurer; Pat Pond, Doylestown Branch Manager; Leslie Davenport, Bookmobile Manager; Sherry Hatter-Miller, Circulation Manager; Linda Davis, Public Services Manager; 7 guests.
COMMENTS FROM THE PUBLIC: Mr. Mitch Slater asked if there would be a time for public comments at the end of the meeting.
APPROVAL OF MINUTES: Shisler moved to approve the July 17th regular Board meeting minutes; Crowley seconded. The motion passed unanimously.
ACCEPTANCE OF COMMITTEE MINUTES: Crowley moved to accept the July 17th Facilities Committee minutes, and Questel seconded. The motion passed unanimously.
DIRECTOR’S REPORT: Narrative, Statistical, and Personnel Reports as distributed Circulation for the month of July at Liberty Street is up 46%! System-wide it’s up 30%.
ASSISTANT DIRECTOR’S REPORT: Narrative Report as distributed
More specific volunteer information will be available soon, including hours donated. WCPL is second only to CPL in new library card sign-ups (since the opening of Liberty Street)!! The older bookmobile has been out of service lately, so the manager has been shuffling schedules. The facilities coordinator and the bookmobile manager are putting together a report for the Board regarding only having two vehicles.
HUMAN RESOURCES CORRDINATOR: Narrative Report as distributed
COMMITTEE REPORTS:
Finance and Audit:
July 2007 bank reconciliation
July 2007 financials – Balance Sheet and Income Statement
Total encumbrances at July 31, 2007 were as follows:
General Fund
Building and Repair Fund
Liberty Street
Doylestown
Larwill Fund
Technology
Bradford Memorial
Morton Fund
Esther Long
|
$801,480.05
$500.00
$393,802.47
$235,273.40
$50,000.00
$182,741.45
$16.99
$4,077.81
$26,878.00 |
TOTAL $ 1,694,770.17
Actual revenue and expenditures for 2001 through 2007 at July 31, 2007
Shisler moved to approve all the above reports; Questel seconded. Motion passed unanimously.
July 2007 accounts payable and payroll checks: Shisler moved to approve the July accounts payable and payroll, and Meyer seconded. The motion passed unanimously.
Resolution #35-2007 – July 2007 Donations: Shisler moved to approve Resolution #35-2007. Meyer seconded, and roll call vote passed the motion unanimously.
Resolution #36-2007 – Toyrifix Toys donation, $1000 worth of toys for the Children’s department at Liberty Street: Shisler moved to approve Resolution #36-2007, and Questel seconded. Roll call vote passed the motion unanimously.
Resolution #37-2007 – Appropriation Modifications (as detailed in the resolution): Shisler moved to accept Resolution #37-2007. Drushal seconded, and roll call vote passed the motion unanimously.
Resolution #38-2007 – Sale of bookmobiles: Shisler moved to approve Resolution #38-2007; Questel seconded. Long states that there has been an offer on the small Farber; however, the Barth will be going on E-bay. Someone from OBS will give the Library an appraisal on both vehicles. This money would go back into the vehicle replacement fund.
Meyer moved to table this resolution until later, in anticipation of more specific information on the values of the vehicles. Drushal seconded, and the motion to table passed unanimously.
Resolution #39-2007 – Sale of property: This is a list of items to be sold at live auction on September 1st as well as items to be taken to Wooster Iron and Metal as scrap. Long reported that, to date, net proceeds from items sold on E-bay is about $4800. Shisler moved to approve Resolution #39-2007, and Meyer seconded. Roll call vote passed the motion unanimously.
Resolution #40-2007 – Acceptance of rates: Shisler moved to accept Resolution #40-2007, and Crowley seconded. Roll call vote passed the motion with all in favor.
Facilities:
Liberty Street Library: Meyer wondered if the drive into the parking lot from Grant Street may not benefit with a few “speed bumps” to slow traffic. Power asked about protection for the donor wall, when the winds begin to blow in through the south doors in the fall.
The drive-up book drops are very high for those in lower vehicles, and the interior book drops are two-handed operations. There have been comments regarding people stepping across the landscaping to get in the back entrance. Would it be possible to put up a fence of some kind?
Larwill Administrative Building: Meehan is in the design phase of the building now. He will be having two meetings with staff and managers who will occupy the building. The Board will be able to see a final plan in a matter of a few weeks.
Doylestown Library: It was thought that there was an issue on the title, but after consideration it was deemed a non-issue. BCMC issued a very rough first estimate of what size building could be built with the funds available ($1.4 million)… According to this document, the Library building would be under 4000 square feet. The Doylestown Friends of the Library want to start a campaign to raise additional funds. Lubelski suggested setting a goal of raising about $230k; however, the funds need to be raised as soon as possible to keep the timeline on schedule. Meyer moved to transfer $200k from the Building and Repair fund to the Doylestown fund. (This amount had been set aside in the fund at the end of 2006.) Drushal seconded. Roll call vote passed the motion unanimously. This will be documented as Resolution #41-2007.
BCMC can negotiate w/the architect for a certain percentage of the final budget.
Creston property: Closing documents have been signed on the property adjacent to the Creston Branch Library.
Human Resources:
Meyer reported that the HR Committee has a meeting scheduled for next Thursday, August 30th.
UNFINISHED BUSINESS:
Crowley reported that there had been a meeting with the “chair” of the Library foundation, and it was recommended that the Foundation wait to begin a fundraiser.
NEW BUSINESS: Meyer spoke for the Board in expressing sympathy to both Broehl and Crowley on the loss of their mothers. Shisler said that the Finance Committee will come to the Board in September with a recommendation for the new levy – replacement/renewal.
COMMENTS FROM THE PUBLIC: Barry Romich of the Wayne County Sustainable Energy Network stated that he appreciates the funding struggles the Library is having. He gave a brief background on the Sustainable Energy organization. They are trying to be involved in all new public buildings. Drushal feels that the Board is receptive to ideas; however, it must be balanced with the funds available. Crowley would like to talk to anyone from the organization who has experience obtaining grant money for sustainable energy. Power asked what potential donors would need to be presented in order to donate funds for green energy improvements. Meyer asked what the organization could provide other than advocacy and grant writing – could they provide engineering resources? Romich feels they could provide references, but says the architect should have some of his own resources. Power will not give up space just to provide sustainable energy – give Doylestown the size library it needs and add what is possible in sustainable energy.
Mitch Slater has checked the State funds – there are grant funds available for Doylestown as a qualifying community. Drushal asked for answers on this research by the September Board meeting.
Slater asked if operating and building (or capital) funds could be combined. As a public entity, this is not possible. Drushal asked if the Library could borrow money to build a building. Doylestown does qualify for the USDA loans that were presented earlier in the project.
Slater feels that the Library could save 25% on heating/cooling costs.
ADJOURNMENT: Crowley moved to adjourn the meeting at 8:50 p.m., and Questel seconded. The motion passed unanimously. August 2007 Board MinutesRegular Meeting of the Board of Trustees
Wayne County Public Library
Tuesday, August 21, 2007, 7:30 p.m.
Gene Daniel Community Center, Doylestown
CALL TO ORDER: Power called the meeting to order at 7:35 p.m.
ROLL CALL: Present: Ruth Crowley, Richard Shisler, Brian Questel, Carroll Meyer, Doug Drushal, Kevin Power. Absent: Margo Broehl
Also Present: Greg Lubelski, Director; Jennifer Shatzer, Assistant Director; Katherine Long, Clerk-Treasurer; Sara Hawk, Deputy Clerk-Treasurer; Pat Pond, Doylestown Branch Manager; Leslie Davenport, Bookmobile Manager; Sherry Hatter-Miller, Circulation Manager; Linda Davis, Public Services Manager; 7 guests.
COMMENTS FROM THE PUBLIC: Mr. Mitch Slater asked if there would be a time for public comments at the end of the meeting.
APPROVAL OF MINUTES: Shisler moved to approve the July 17th regular Board meeting minutes; Crowley seconded. The motion passed unanimously.
ACCEPTANCE OF COMMITTEE MINUTES: Crowley moved to accept the July 17th Facilities Committee minutes, and Questel seconded. The motion passed unanimously.
DIRECTOR’S REPORT: Narrative, Statistical, and Personnel Reports as distributed Circulation for the month of July at Liberty Street is up 46%! System-wide it’s up 30%.
ASSISTANT DIRECTOR’S REPORT: Narrative Report as distributed
More specific volunteer information will be available soon, including hours donated. WCPL is second only to CPL in new library card sign-ups (since the opening of Liberty Street)!! The older bookmobile has been out of service lately, so the manager has been shuffling schedules. The facilities coordinator and the bookmobile manager are putting together a report for the Board regarding only having two vehicles.
HUMAN RESOURCES CORRDINATOR: Narrative Report as distributed
COMMITTEE REPORTS:
Finance and Audit:
July 2007 bank reconciliation
July 2007 financials – Balance Sheet and Income Statement
Total encumbrances at July 31, 2007 were as follows:
General Fund
Building and Repair Fund
Liberty Street
Doylestown
Larwill Fund
Technology
Bradford Memorial
Morton Fund
Esther Long
|
$801,480.05
$500.00
$393,802.47
$235,273.40
$50,000.00
$182,741.45
$16.99
$4,077.81
$26,878.00 |
TOTAL $ 1,694,770.17
Actual revenue and expenditures for 2001 through 2007 at July 31, 2007
Shisler moved to approve all the above reports; Questel seconded. Motion passed unanimously.
July 2007 accounts payable and payroll checks: Shisler moved to approve the July accounts payable and payroll, and Meyer seconded. The motion passed unanimously.
Resolution #35-2007 – July 2007 Donations: Shisler moved to approve Resolution #35-2007. Meyer seconded, and roll call vote passed the motion unanimously.
Resolution #36-2007 – Toyrifix Toys donation, $1000 worth of toys for the Children’s department at Liberty Street: Shisler moved to approve Resolution #36-2007, and Questel seconded. Roll call vote passed the motion unanimously.
Resolution #37-2007 – Appropriation Modifications (as detailed in the resolution): Shisler moved to accept Resolution #37-2007. Drushal seconded, and roll call vote passed the motion unanimously.
Resolution #38-2007 – Sale of bookmobiles: Shisler moved to approve Resolution #38-2007; Questel seconded. Long states that there has been an offer on the small Farber; however, the Barth will be going on E-bay. Someone from OBS will give the Library an appraisal on both vehicles. This money would go back into the vehicle replacement fund.
Meyer moved to table this resolution until later, in anticipation of more specific information on the values of the vehicles. Drushal seconded, and the motion to table passed unanimously.
Resolution #39-2007 – Sale of property: This is a list of items to be sold at live auction on September 1st as well as items to be taken to Wooster Iron and Metal as scrap. Long reported that, to date, net proceeds from items sold on E-bay is about $4800. Shisler moved to approve Resolution #39-2007, and Meyer seconded. Roll call vote passed the motion unanimously.
Resolution #40-2007 – Acceptance of rates: Shisler moved to accept Resolution #40-2007, and Crowley seconded. Roll call vote passed the motion with all in favor.
Facilities:
Liberty Street Library: Meyer wondered if the drive into the parking lot from Grant Street may not benefit with a few “speed bumps” to slow traffic. Power asked about protection for the donor wall, when the winds begin to blow in through the south doors in the fall.
The drive-up book drops are very high for those in lower vehicles, and the interior book drops are two-handed operations. There have been comments regarding people stepping across the landscaping to get in the back entrance. Would it be possible to put up a fence of some kind?
Larwill Administrative Building: Meehan is in the design phase of the building now. He will be having two meetings with staff and managers who will occupy the building. The Board will be able to see a final plan in a matter of a few weeks.
Doylestown Library: It was thought that there was an issue on the title, but after consideration it was deemed a non-issue. BCMC issued a very rough first estimate of what size building could be built with the funds available ($1.4 million)… According to this document, the Library building would be under 4000 square feet. The Doylestown Friends of the Library want to start a campaign to raise additional funds. Lubelski suggested setting a goal of raising about $230k; however, the funds need to be raised as soon as possible to keep the timeline on schedule. Meyer moved to transfer $200k from the Building and Repair fund to the Doylestown fund. (This amount had been set aside in the fund at the end of 2006.) Drushal seconded. Roll call vote passed the motion unanimously. This will be documented as Resolution #41-2007.
BCMC can negotiate w/the architect for a certain percentage of the final budget.
Creston property: Closing documents have been signed on the property adjacent to the Creston Branch Library.
Human Resources:
Meyer reported that the HR Committee has a meeting scheduled for next Thursday, August 30th.
UNFINISHED BUSINESS:
Crowley reported that there had been a meeting with the “chair” of the Library foundation, and it was recommended that the Foundation wait to begin a fundraiser.
NEW BUSINESS: Meyer spoke for the Board in expressing sympathy to both Broehl and Crowley on the loss of their mothers. Shisler said that the Finance Committee will come to the Board in September with a recommendation for the new levy – replacement/renewal.
COMMENTS FROM THE PUBLIC: Barry Romich of the Wayne County Sustainable Energy Network stated that he appreciates the funding struggles the Library is having. He gave a brief background on the Sustainable Energy organization. They are trying to be involved in all new public buildings. Drushal feels that the Board is receptive to ideas; however, it must be balanced with the funds available. Crowley would like to talk to anyone from the organization who has experience obtaining grant money for sustainable energy. Power asked what potential donors would need to be presented in order to donate funds for green energy improvements. Meyer asked what the organization could provide other than advocacy and grant writing – could they provide engineering resources? Romich feels they could provide references, but says the architect should have some of his own resources. Power will not give up space just to provide sustainable energy – give Doylestown the size library it needs and add what is possible in sustainable energy.
Mitch Slater has checked the State funds – there are grant funds available for Doylestown as a qualifying community. Drushal asked for answers on this research by the September Board meeting.
Slater asked if operating and building (or capital) funds could be combined. As a public entity, this is not possible. Drushal asked if the Library could borrow money to build a building. Doylestown does qualify for the USDA loans that were presented earlier in the project.
Slater feels that the Library could save 25% on heating/cooling costs.
ADJOURNMENT: Crowley moved to adjourn the meeting at 8:50 p.m., and Questel seconded. The motion passed unanimously. |