February 2006 Board Minutes
Regular Meeting of the Board of Trustees
Wayne County Public Library
Tuesday, February 21, 2006, 7:30 p.m.
Wooster Library Meeting Room
CALL TO ORDER: Power called the meeting to order at 7:33 p.m.
ROLL CALL: Present: Carroll Meyer, Margo Broehl, Ruth Crowley, Brian Questel, Kevin Power, Doug Drushal. Absent: Richard Shisler,
Also Present: Greg Lubelski, Director; Jennifer Shatzer, Assistant Director; Katherine Long, Clerk-Treasurer; Sara Hawk, Deputy Clerk-Treasurer; Deborah Keener, Genealogy Manager; Linda Davis, Public Services Manager; Sherry Hatter-Miller, Circulation Manager; Ted Bogner, BCMC; Dan Meehan, Meehan Architects; 6 guests.
Power mentioned the death of Marilyn Arwood, former Shreve Branch Library manager.
COMMENTS FROM THE PUBLIC: There were none.
APPROVAL OF MINUTES: Drushal moved, and Broehl seconded to approve the January 17th organizational meeting minutes. The motion passed unanimously.
ACCEPTANCE OF COMMITTEE MINUTES: Broehl moved to accept the January 17th Finance and Audit and the February 15th Finance and Facilities meeting minutes. Power amended the February 15th Finance and Facilities minutes to include Richard Shisler as a Facilities Committee member. Crowley seconded to accept the minutes as amended, and the motion passed unanimously
ARCHITECT PRESENTATION: Meehan stated that tonight he is seeking approval of the exterior of the new building and the site plan. There were only two minor changes on the exterior – opening up the vestibule and adding windows in the large print/express videos section. The color of the bricks will most likely be red/orange with a buff stone accent. There will be samples available at the next meeting. On the site plan, the patron drop off area at the back of the library was expanded, and the book drop drive-up was refined. The possibility of a direct exit from the book drop drive onto Walnut Street is being explored. The number of late night pick up lockers will be investigated further at Drushal’s request.
Broehl moved to approve the exterior and site plan; Questel seconded. The motion passed unanimously. Bogner will design the bids so that local contractors will feel comfortable bidding on the project. He feels that the project is still on time and on budget.
Meyer complimented Meehan on the way he answers all their questions and listens.
Drushal asked about incorporating some historical building materials into the building. There is a possibility of doing that with landscaping as well, with plants native to Wayne County.
DIRECTOR’S REPORT: Narrative, Statistical and Personnel reports as distributed.
Lubelski included the full text of the TEL/TABOR amendment in his report.
Dalton Branch has donated some weeded materials to Central Christian School.
He commented on a letter to the editor from a patron who was a little confused about our policy on donated books. He spoke with her directly and cleared things up. He may address the issue at a later date in one of his columns in the Daily Record.
Circulation was up in January 2006 nearly 14% over the same month in 2005.
ASSISTANT DIRECTOR’S REPORT: Narrative report as distributed.
Shatzer commented on the annual State reports she recently filed. This year, our circulation statistics on that report will be our transaction statistics, which increases our number by nearly 100,000.
COMMITTEE REPORTS:
Finance and Audit:
January 2006 Bank Reconciliation: “Federal securities” should replace “Federal home loan banks” on this report.
January 2006 Balance Sheet and Income Statement:
Total encumbrances at January 31, 2006:
General Fund
Liberty St. Fund
Larwill Fund
Hagelin Fund
Bradford Fund
|
$253,468.53
$$1,402,684.84
$50,000.00
$131.75
$7.88
|
|
|
|
Actual Revenue and Expenditures at January 31, 2001-2006
January 2006 Accounts Payable and Payroll:
Meyer moved, and Broehl seconded to accept the above reports. Broehl then stated that Jarra Underwood, Wayne County Auditor, had spoken to the Finance Committee regarding funding the Library receives and changes that will affect it. The motion passed unanimously.
Resolution #3 – January 2006 Donations: Meyer moved to accept Resolution #3, and Broehl seconded. Roll call passed the vote unanimously.
Resolution #4 – Mr. and Mrs. Kenneth Schafer, Schwab Fund for Charitable Giving: Meyer moved, and Broehl seconded to accept Resolution #4. Roll call passed the motion unanimously.
Resolution #5 – 2006 Proposed Budget: Meyer moved, and Broehl seconded to approve the 2006 budget. Long informed the Board of the process of reaching this budget. She has budgeted expenditures very close to revenues purposely – in case the TEL/TABOR passes. The Liberty Street fund has a large amount budgeted to cover any and all contracts we will enter into this year. Roll call passed the motion unanimously.
Resolution #6 – Proposed Fund Transfers: Meyer moved to approve Resolution #6; Broehl seconded the motion. Long read the details of the transfers (see actual Resolution). Roll call passed the motion unanimously.
Facilities:
Broehl reported that she had spoken with Doylestown’s legal counsel; the Village has not yet closed on the property. Power has spoken with Mayor Lindemann – the EPA has come in and is drilling monitoring holes on the property as a start to the testing and clean up.
Human Resources:
Meyer stated that the Committee is working on wording in policies regarding immediate family.
UNFINISHED BUSINESS: There was none.
NEW BUSINESS: Power informed the board that committee assignments will remain the same as they were at the end of 2005.
COMMENTS FROM THE PUBLIC: There were none.
ADJOURNMENT: Drushal moved to adjourn at 8:38 p.m. Drushal seconded, and the motion passed unanimously.
February 2006 Board Minutes
Regular Meeting of the Board of Trustees
Wayne County Public Library
Tuesday, February 21, 2006, 7:30 p.m.
Wooster Library Meeting Room
CALL TO ORDER: Power called the meeting to order at 7:33 p.m.
ROLL CALL: Present: Carroll Meyer, Margo Broehl, Ruth Crowley, Brian Questel, Kevin Power, Doug Drushal. Absent: Richard Shisler,
Also Present: Greg Lubelski, Director; Jennifer Shatzer, Assistant Director; Katherine Long, Clerk-Treasurer; Sara Hawk, Deputy Clerk-Treasurer; Deborah Keener, Genealogy Manager; Linda Davis, Public Services Manager; Sherry Hatter-Miller, Circulation Manager; Ted Bogner, BCMC; Dan Meehan, Meehan Architects; 6 guests.
Power mentioned the death of Marilyn Arwood, former Shreve Branch Library manager.
COMMENTS FROM THE PUBLIC: There were none.
APPROVAL OF MINUTES: Drushal moved, and Broehl seconded to approve the January 17th organizational meeting minutes. The motion passed unanimously.
ACCEPTANCE OF COMMITTEE MINUTES: Broehl moved to accept the January 17th Finance and Audit and the February 15th Finance and Facilities meeting minutes. Power amended the February 15th Finance and Facilities minutes to include Richard Shisler as a Facilities Committee member. Crowley seconded to accept the minutes as amended, and the motion passed unanimously
ARCHITECT PRESENTATION: Meehan stated that tonight he is seeking approval of the exterior of the new building and the site plan. There were only two minor changes on the exterior – opening up the vestibule and adding windows in the large print/express videos section. The color of the bricks will most likely be red/orange with a buff stone accent. There will be samples available at the next meeting. On the site plan, the patron drop off area at the back of the library was expanded, and the book drop drive-up was refined. The possibility of a direct exit from the book drop drive onto Walnut Street is being explored. The number of late night pick up lockers will be investigated further at Drushal’s request.
Broehl moved to approve the exterior and site plan; Questel seconded. The motion passed unanimously. Bogner will design the bids so that local contractors will feel comfortable bidding on the project. He feels that the project is still on time and on budget.
Meyer complimented Meehan on the way he answers all their questions and listens.
Drushal asked about incorporating some historical building materials into the building. There is a possibility of doing that with landscaping as well, with plants native to Wayne County.
DIRECTOR’S REPORT: Narrative, Statistical and Personnel reports as distributed.
Lubelski included the full text of the TEL/TABOR amendment in his report.
Dalton Branch has donated some weeded materials to Central Christian School.
He commented on a letter to the editor from a patron who was a little confused about our policy on donated books. He spoke with her directly and cleared things up. He may address the issue at a later date in one of his columns in the Daily Record.
Circulation was up in January 2006 nearly 14% over the same month in 2005.
ASSISTANT DIRECTOR’S REPORT: Narrative report as distributed.
Shatzer commented on the annual State reports she recently filed. This year, our circulation statistics on that report will be our transaction statistics, which increases our number by nearly 100,000.
COMMITTEE REPORTS:
Finance and Audit:
January 2006 Bank Reconciliation: “Federal securities” should replace “Federal home loan banks” on this report.
January 2006 Balance Sheet and Income Statement:
Total encumbrances at January 31, 2006:
General Fund
Liberty St. Fund
Larwill Fund
Hagelin Fund
Bradford Fund
|
$253,468.53
$$1,402,684.84
$50,000.00
$131.75
$7.88
|
|
|
|
Actual Revenue and Expenditures at January 31, 2001-2006
January 2006 Accounts Payable and Payroll:
Meyer moved, and Broehl seconded to accept the above reports. Broehl then stated that Jarra Underwood, Wayne County Auditor, had spoken to the Finance Committee regarding funding the Library receives and changes that will affect it. The motion passed unanimously.
Resolution #3 – January 2006 Donations: Meyer moved to accept Resolution #3, and Broehl seconded. Roll call passed the vote unanimously.
Resolution #4 – Mr. and Mrs. Kenneth Schafer, Schwab Fund for Charitable Giving: Meyer moved, and Broehl seconded to accept Resolution #4. Roll call passed the motion unanimously.
Resolution #5 – 2006 Proposed Budget: Meyer moved, and Broehl seconded to approve the 2006 budget. Long informed the Board of the process of reaching this budget. She has budgeted expenditures very close to revenues purposely – in case the TEL/TABOR passes. The Liberty Street fund has a large amount budgeted to cover any and all contracts we will enter into this year. Roll call passed the motion unanimously.
Resolution #6 – Proposed Fund Transfers: Meyer moved to approve Resolution #6; Broehl seconded the motion. Long read the details of the transfers (see actual Resolution). Roll call passed the motion unanimously.
Facilities:
Broehl reported that she had spoken with Doylestown’s legal counsel; the Village has not yet closed on the property. Power has spoken with Mayor Lindemann – the EPA has come in and is drilling monitoring holes on the property as a start to the testing and clean up.
Human Resources:
Meyer stated that the Committee is working on wording in policies regarding immediate family.
UNFINISHED BUSINESS: There was none.
NEW BUSINESS: Power informed the board that committee assignments will remain the same as they were at the end of 2005.
COMMENTS FROM THE PUBLIC: There were none.
ADJOURNMENT: Drushal moved to adjourn at 8:38 p.m. Drushal seconded, and the motion passed unanimously.