February 2007 Board MinutesMeeting of the Board of Trustees
Wayne County Public Library Tuesday, February 20, 2007, 7:30 p.m.
Wayne Metro Housing Conference Room
CALL TO ORDER: Power called the meeting to order at 7:25 p.m.
ROLL CALL: Present: Doug Drushal, Carroll Meyer, Ruth Crowley, Margo Breohl, Kevin Power, Brian Questel. Absent: Richard Shisler.
Also Present: Greg Lubelski, Director; Jennifer Shatzer, Assistant
Director; Katherine Long, Clerk-Treasurer; Sara Hawk, Deputy Clerk-
Treasurer; Deborah Keener, Genealogy Manager; Linda Davis, Public Services manager; Leslie Davenport, Bookmobile manager; Sherry
Hatter-Miller, Circulation manager; one guest.
COMMITTEE APPOINTMENTS: Power did not have any information regarding committee appointments.
COMMENTS FROM THE PUBLIC: There were none.
APPROVAL OF MINUTES: Drushal moved, and Broehl seconded to approve the January 16th regular board meeting minutes and the January 24th and February 6th special board meeting minutes.
ACCEPTANCE OF COMMITTEE MINUTES: There were no committee minutes.
DIRECTOR’S REPORT: Narrative, statistical and personnel reports as distributed. Occupancy of the Liberty Street building is still anticipated for June 8th. The interior of the building is now well ahead of schedule. A two-week closing is proposed for moving from Larwill to Liberty. “Soft opening” is tentatively scheduled for June 23rd.
Main Street Wooster would like to display some historic pictures of downtown Wooster in the new building. The Wayne County Historical Society will be putting together a display from 1897 (the year the library originally opened) to put in the new building.
He distributed an email from Lynda Murray, OLC, regarding the change in the way the State proposes to fund libraries. The State budgeting body is not considering changing the distribution, despite the task force’s recommendation. Murray is suggesting that all public library trustees send a message to the Governor regarding this matter.
ASSISTANT DIRECTOR’S REPORT: Narrative report as distributed.
COMMITTEE REPORTS:
Finance and Audit:
Correction for December 2006 financials: Long found a coding error in a $112,500 payment that should have been for debt service, but was instead taken out of the Liberty Street fund. She is simply making that adjustment. Meyer moved to approve this correction, and Drushal seconded. The motion passed unanimously.
January 2007 Bank Reconciliation: Meyer moved; Broehl seconded to approve the January bank reconciliation. The motion passed unanimously.
January 2007 Balance Sheet and Income Statement: Meyer moved to accept these reports; Crowley seconded, and the motion passed unanimously.
Total encumbrances at January 31, 2007:
General Fund
|
$1,104,767.08
|
Liberty Street Fund
|
$4,615,968.32
|
Doylestown Fund
|
$500.00
|
Larwill Fund
|
$50,000.00
|
Donation Fund
|
$94.50
|
Building & Repair Fund
|
$1,000.00
|
Morton Memorial Fund
|
$5,101.75
|
Bradford Memorial Fund
|
$16.99
|
Hagelin Memorial Fund
|
$75.58
|
Technology Fund
|
$85,367.00
|
TOTAL $5,862,891.22
Actual Revenue and Expenditures at January 31, 2001-2007: Meyer moved to accept this report; Broehl seconded. The motion passed unanimously.
January 2007 Payroll and Accounts Payable: Meyer moved, and Questel seconded to approve January a/p and payroll. The motion passed unanimously.
Resolution #5-2007 – January 2007 Donations: Meyer moved to approve Resolution #5-2007; Questel seconded. Roll call vote passed the motion unanimously.
Resolution #6-2007 – January 2007 Donations in memory of Virginia Maiwurm: Meyer moved to accept Resolution #6-2007; Broehl seconded. Roll call vote passed the motion unanimously.
Resolution #7-2007 – January 2007 Donation from Schwab Charitable Fund: Meyer moved; Questel seconded to approve Resolution #7-2007. Roll call passed the motion unanimously.
Resolution #8-2007 – January 2007 Donation from Will-Burt Charitable Fund: Meyer moved; Questel seconded to accept Resolution #8-2007. The motion passed unanimously by roll call vote.
Resolution #9-2007 – January 2007 Donations for Sidewalk Pavers: Meyer moved; Questel seconded to approve Resolution #9-2007. Roll call passed the motion unanimously. $45,300 has been donated for pavers to this point.
Facilities:
Proposed contract for Doylestown: Broehl moved to have a final draft drawn up and sent to the Village. Drushal seconded, and the motion passed unanimously. Power commented that the Killian building will be demolished tomorrow (Feb 21).
Operations:
Drushal presented a quote from Studio Arts and Glass for the donor recognition wall. Drushal moved to enter into an agreement with the company. Broehl seconded. Drushal reviewed what was discussed at the Operations Committee meeting regarding the display.
The plaque wording was determined:
“The Citizens of Wayne County” with the date of the vote in filigree (a “thank you”)
“Generous Supporters of This Library” as a heading for the wall
The motion passed unanimously.
Drushal suggested an endowment for a lecture series.
UNFINISHED BUSINESS: There was none.
NEW BUSINESS: There was none.
COMMENTS FROM THE PUBLIC: There were none.
ADJOURNMENT: Crowley moved to adjourn at 8:00 p.m. Broehl seconded, and the motion passed unanimously.
February 2007 Board MinutesMeeting of the Board of Trustees
Wayne County Public Library Tuesday, February 20, 2007, 7:30 p.m.
Wayne Metro Housing Conference Room
CALL TO ORDER: Power called the meeting to order at 7:25 p.m.
ROLL CALL: Present: Doug Drushal, Carroll Meyer, Ruth Crowley, Margo Breohl, Kevin Power, Brian Questel. Absent: Richard Shisler.
Also Present: Greg Lubelski, Director; Jennifer Shatzer, Assistant
Director; Katherine Long, Clerk-Treasurer; Sara Hawk, Deputy Clerk-
Treasurer; Deborah Keener, Genealogy Manager; Linda Davis, Public Services manager; Leslie Davenport, Bookmobile manager; Sherry
Hatter-Miller, Circulation manager; one guest.
COMMITTEE APPOINTMENTS: Power did not have any information regarding committee appointments.
COMMENTS FROM THE PUBLIC: There were none.
APPROVAL OF MINUTES: Drushal moved, and Broehl seconded to approve the January 16th regular board meeting minutes and the January 24th and February 6th special board meeting minutes.
ACCEPTANCE OF COMMITTEE MINUTES: There were no committee minutes.
DIRECTOR’S REPORT: Narrative, statistical and personnel reports as distributed. Occupancy of the Liberty Street building is still anticipated for June 8th. The interior of the building is now well ahead of schedule. A two-week closing is proposed for moving from Larwill to Liberty. “Soft opening” is tentatively scheduled for June 23rd.
Main Street Wooster would like to display some historic pictures of downtown Wooster in the new building. The Wayne County Historical Society will be putting together a display from 1897 (the year the library originally opened) to put in the new building.
He distributed an email from Lynda Murray, OLC, regarding the change in the way the State proposes to fund libraries. The State budgeting body is not considering changing the distribution, despite the task force’s recommendation. Murray is suggesting that all public library trustees send a message to the Governor regarding this matter.
ASSISTANT DIRECTOR’S REPORT: Narrative report as distributed.
COMMITTEE REPORTS:
Finance and Audit:
Correction for December 2006 financials: Long found a coding error in a $112,500 payment that should have been for debt service, but was instead taken out of the Liberty Street fund. She is simply making that adjustment. Meyer moved to approve this correction, and Drushal seconded. The motion passed unanimously.
January 2007 Bank Reconciliation: Meyer moved; Broehl seconded to approve the January bank reconciliation. The motion passed unanimously.
January 2007 Balance Sheet and Income Statement: Meyer moved to accept these reports; Crowley seconded, and the motion passed unanimously.
Total encumbrances at January 31, 2007:
General Fund
|
$1,104,767.08
|
Liberty Street Fund
|
$4,615,968.32
|
Doylestown Fund
|
$500.00
|
Larwill Fund
|
$50,000.00
|
Donation Fund
|
$94.50
|
Building & Repair Fund
|
$1,000.00
|
Morton Memorial Fund
|
$5,101.75
|
Bradford Memorial Fund
|
$16.99
|
Hagelin Memorial Fund
|
$75.58
|
Technology Fund
|
$85,367.00
|
TOTAL $5,862,891.22
Actual Revenue and Expenditures at January 31, 2001-2007: Meyer moved to accept this report; Broehl seconded. The motion passed unanimously.
January 2007 Payroll and Accounts Payable: Meyer moved, and Questel seconded to approve January a/p and payroll. The motion passed unanimously.
Resolution #5-2007 – January 2007 Donations: Meyer moved to approve Resolution #5-2007; Questel seconded. Roll call vote passed the motion unanimously.
Resolution #6-2007 – January 2007 Donations in memory of Virginia Maiwurm: Meyer moved to accept Resolution #6-2007; Broehl seconded. Roll call vote passed the motion unanimously.
Resolution #7-2007 – January 2007 Donation from Schwab Charitable Fund: Meyer moved; Questel seconded to approve Resolution #7-2007. Roll call passed the motion unanimously.
Resolution #8-2007 – January 2007 Donation from Will-Burt Charitable Fund: Meyer moved; Questel seconded to accept Resolution #8-2007. The motion passed unanimously by roll call vote.
Resolution #9-2007 – January 2007 Donations for Sidewalk Pavers: Meyer moved; Questel seconded to approve Resolution #9-2007. Roll call passed the motion unanimously. $45,300 has been donated for pavers to this point.
Facilities:
Proposed contract for Doylestown: Broehl moved to have a final draft drawn up and sent to the Village. Drushal seconded, and the motion passed unanimously. Power commented that the Killian building will be demolished tomorrow (Feb 21).
Operations:
Drushal presented a quote from Studio Arts and Glass for the donor recognition wall. Drushal moved to enter into an agreement with the company. Broehl seconded. Drushal reviewed what was discussed at the Operations Committee meeting regarding the display.
The plaque wording was determined:
“The Citizens of Wayne County” with the date of the vote in filigree (a “thank you”)
“Generous Supporters of This Library” as a heading for the wall
The motion passed unanimously.
Drushal suggested an endowment for a lecture series.
UNFINISHED BUSINESS: There was none.
NEW BUSINESS: There was none.
COMMENTS FROM THE PUBLIC: There were none.
ADJOURNMENT: Crowley moved to adjourn at 8:00 p.m. Broehl seconded, and the motion passed unanimously.
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