January 2006 Board Minutes
Meeting of the Board of Trustees
Wayne County Public Library
Tuesday, January 17, 2006, 7:30 p.m.
Wooster Library Meeting Room
CALL TO ORDER: Power called the meeting to order at 7:30 p.m.
ROLL CALL: Present: Kevin Power, Margo Broehl, Brian Questel, Ruth Crowley, Richard Shisler, Doug Drushal.
Also present: Greg Lubelski, Director; Jennifer Shatzer, Assistant Director; Katherine Long, Clerk-Treasurer; Sara Hawk, Deputy Clerk-Treasurer; Linda Davis, Public Services Manager; Deborah Keener,Genealogy Manager; Mary Ann Chupp, Volunteer Services Coordinator;Leslie Davenport, Bookmobile Manager; Dan Meehan, Meehan Architects; Ted Bogner, BCMC; 2 guests.
OATH OF OFFICE: Power administered the oath of office to Carroll Meyer, reappointed for a term expiring December 31, 2012.
ELECTION OF OFFICERS AND COMMITTEE APPOINTMENTS: The following slate of officers has been proposed:
Kevin Power, President
Carroll Meyer, Vice President
Margo Broehl, Secretary
Drushal moved to accept the proposed slate of officers; Shisler seconded. The motion passed unanimously.
OATH OF OFFICE: Power administered the oath of office to Katherine Long, Clerk-Treasurer, and Sara Hawk, Deputy Clerk-Treasurer, both reappointed for 2006.
COMMENTS FROM THE PUBLIC: There were none.
APPROVAL OF MINUTES: Broehl moved, and Drushal seconded to approve the December 20th regular board meeting minutes. The motion passed unanimously.
ACCEPTANCE OF COMMITTEE MINUTES: Broehl moved to accept the January 11th Finance and Audit & Facilities minutes. Shisler seconded, and the motion passed unanimously.
The agenda was changed to allow the Facilities Committee to report at this time.
Facilities Committee:
Meehan distributed revised floor plans for the new Wooster Library. He has had three meetings with staff and managers. He briefly reviewed some of the changes that had been made and/or suggested. They are still in process on some items.
The shape and size of the building has not changed; the departments are still in the same areas, with one exception. A. V. and large print were switched upstairs/downstairs. The entrance to the children’s department was moved further into the building, along with several other refinements within the department. Circulation workroom/delivery area is still in progress, awaiting feedback from the staff. Storage rooms have been moved to the opposite side of the meeting rooms. The mechanical room has been sized and detailed. The telecommunications room is centralized on the first floor.
Approval on the exterior of the building will come next month; tonight’s focus is on the interior structure.
Broehl moved to adopt the conceptual layout subject to final refinements. Crowley seconded, and the motion passed unanimously.
Meehan and Bogner agreed that the project is right on schedule.
DIRECTOR’S REPORT: Narrative, Statistical and Personnel reports as distributed. Lubelski informed the Board of a problem with Sylvania ballasts installed in several Library locations. A Sylvania tech crew will be visiting these locations on February 3rd and inspecting all these ballasts.
ASSISTANT DIRECTOR’S REPORT: Narrative report as distributed.
Shatzer had nothing to add.
COMMITTEE REPORTS:
Finance and Audit:
Shisler informed the Board of the problems the Clerk-Treasurer’s office has had with the new payroll upgrade that arrived in December.
December 2005 Bank Reconciliation: Shisler moved to accept the bank reconciliation; Broehl seconded. The motion passed unanimously.
December 2005 Balance Sheet and Income Statement:
Total General fund encumbrances at Dec. 31, 2005
Total Liberty St. fund encumbrances at Dec. 31, 2005
Total Larwill fund encumbrances at Dec. 31, 2005
Total Hagelin fund encumbrances at Dec. 31, 2005
Total Donation fund encumbrances at Dec. 31, 2005
Total Bradford fund encumbrances at Dec. 31, 2005 |
$212,332.36
$741,748.60
$50,000.00
$131.75
$17.99
$43.43 |
Revenue was $135,000 less than anticipated in 2005.
Actual Revenue and Expenditures at December 31st, 2001-2005: Shisler moved, and Questel seconded to accept the above three reports. The motion passed unanimously.
December 2005 Accounts Payable and Payroll: Shisler moved to approve the December accounts payable and payroll; Meyer seconded, and the motion passed unanimously.
Resolution #1 – Donations to the new building through the Wayne County Community Foundation: Shisler moved to accept Resolution #1; Questel seconded. Roll call passed the motion unanimously.
Resolution #2 – December 2005 donations: Shisler moved to accept Resolution #2; Drushal seconded. Roll call passed the motion unanimously.
Shisler moved to authorize National City Bank to sell the Library’s bonds. Crowley seconded. Long pointed out that bond counsel has recommended a public sale with an official statement, which will give us a much better interest rate. National City’s fees are less than the others interviewed. The funds from the bonds will be reinvested until the note comes due. The motion passed unanimously.
Operations:
There will be a meeting scheduled at a later date to discuss the Sunday hours policy.
UNFINISHED BUSINESS: There was none.
NEW BUSINESS: There was none.
COMMENTS FROM THE PUBLIC: There were none.
ADJOURNMENT: Crowley moved to adjourn the meeting at 9:08 p.m. Questel seconded, and the motion passed unanimously.
January 2006 Board Minutes
Meeting of the Board of Trustees
Wayne County Public Library
Tuesday, January 17, 2006, 7:30 p.m.
Wooster Library Meeting Room
CALL TO ORDER: Power called the meeting to order at 7:30 p.m.
ROLL CALL: Present: Kevin Power, Margo Broehl, Brian Questel, Ruth Crowley, Richard Shisler, Doug Drushal.
Also present: Greg Lubelski, Director; Jennifer Shatzer, Assistant Director; Katherine Long, Clerk-Treasurer; Sara Hawk, Deputy Clerk-Treasurer; Linda Davis, Public Services Manager; Deborah Keener,Genealogy Manager; Mary Ann Chupp, Volunteer Services Coordinator;Leslie Davenport, Bookmobile Manager; Dan Meehan, Meehan Architects; Ted Bogner, BCMC; 2 guests.
OATH OF OFFICE: Power administered the oath of office to Carroll Meyer, reappointed for a term expiring December 31, 2012.
ELECTION OF OFFICERS AND COMMITTEE APPOINTMENTS: The following slate of officers has been proposed:
Kevin Power, President
Carroll Meyer, Vice President
Margo Broehl, Secretary
Drushal moved to accept the proposed slate of officers; Shisler seconded. The motion passed unanimously.
OATH OF OFFICE: Power administered the oath of office to Katherine Long, Clerk-Treasurer, and Sara Hawk, Deputy Clerk-Treasurer, both reappointed for 2006.
COMMENTS FROM THE PUBLIC: There were none.
APPROVAL OF MINUTES: Broehl moved, and Drushal seconded to approve the December 20th regular board meeting minutes. The motion passed unanimously.
ACCEPTANCE OF COMMITTEE MINUTES: Broehl moved to accept the January 11th Finance and Audit & Facilities minutes. Shisler seconded, and the motion passed unanimously.
The agenda was changed to allow the Facilities Committee to report at this time.
Facilities Committee:
Meehan distributed revised floor plans for the new Wooster Library. He has had three meetings with staff and managers. He briefly reviewed some of the changes that had been made and/or suggested. They are still in process on some items.
The shape and size of the building has not changed; the departments are still in the same areas, with one exception. A. V. and large print were switched upstairs/downstairs. The entrance to the children’s department was moved further into the building, along with several other refinements within the department. Circulation workroom/delivery area is still in progress, awaiting feedback from the staff. Storage rooms have been moved to the opposite side of the meeting rooms. The mechanical room has been sized and detailed. The telecommunications room is centralized on the first floor.
Approval on the exterior of the building will come next month; tonight’s focus is on the interior structure.
Broehl moved to adopt the conceptual layout subject to final refinements. Crowley seconded, and the motion passed unanimously.
Meehan and Bogner agreed that the project is right on schedule.
DIRECTOR’S REPORT: Narrative, Statistical and Personnel reports as distributed. Lubelski informed the Board of a problem with Sylvania ballasts installed in several Library locations. A Sylvania tech crew will be visiting these locations on February 3rd and inspecting all these ballasts.
ASSISTANT DIRECTOR’S REPORT: Narrative report as distributed.
Shatzer had nothing to add.
COMMITTEE REPORTS:
Finance and Audit:
Shisler informed the Board of the problems the Clerk-Treasurer’s office has had with the new payroll upgrade that arrived in December.
December 2005 Bank Reconciliation: Shisler moved to accept the bank reconciliation; Broehl seconded. The motion passed unanimously.
December 2005 Balance Sheet and Income Statement:
Total General fund encumbrances at Dec. 31, 2005
Total Liberty St. fund encumbrances at Dec. 31, 2005
Total Larwill fund encumbrances at Dec. 31, 2005
Total Hagelin fund encumbrances at Dec. 31, 2005
Total Donation fund encumbrances at Dec. 31, 2005
Total Bradford fund encumbrances at Dec. 31, 2005 |
$212,332.36
$741,748.60
$50,000.00
$131.75
$17.99
$43.43 |
Revenue was $135,000 less than anticipated in 2005.
Actual Revenue and Expenditures at December 31st, 2001-2005: Shisler moved, and Questel seconded to accept the above three reports. The motion passed unanimously.
December 2005 Accounts Payable and Payroll: Shisler moved to approve the December accounts payable and payroll; Meyer seconded, and the motion passed unanimously.
Resolution #1 – Donations to the new building through the Wayne County Community Foundation: Shisler moved to accept Resolution #1; Questel seconded. Roll call passed the motion unanimously.
Resolution #2 – December 2005 donations: Shisler moved to accept Resolution #2; Drushal seconded. Roll call passed the motion unanimously.
Shisler moved to authorize National City Bank to sell the Library’s bonds. Crowley seconded. Long pointed out that bond counsel has recommended a public sale with an official statement, which will give us a much better interest rate. National City’s fees are less than the others interviewed. The funds from the bonds will be reinvested until the note comes due. The motion passed unanimously.
Operations:
There will be a meeting scheduled at a later date to discuss the Sunday hours policy.
UNFINISHED BUSINESS: There was none.
NEW BUSINESS: There was none.
COMMENTS FROM THE PUBLIC: There were none.
ADJOURNMENT: Crowley moved to adjourn the meeting at 9:08 p.m. Questel seconded, and the motion passed unanimously.