June 2006 Board Minutes
Regular Meeting of the Board of Trustees
Wayne County Public Library
Tuesday, June 20, 2006, 7:30 p.m.
Rittman Branch Library Meeting Room
CALL TO ORDER: Power called the meeting to order at 7:30 PM.
ROLL CALL: Present: Richard Shisler, Ruth Crowley, Carol Meyer, Kevin Power, Margo Broehl, Doug Drushal. Absent: Brian Questel
Also Present: Greg Lubelski, Director; Jennifer Shatzer, Assistant Director; Katherine Long, Clerk-Treasurer; Donna Teece, Clerk-Treasurer Assistant; Barb Silchuk, Rittman Branch Manager; Martha Scaggs, Rittman Senior Assistant; Rita Lowe, Branch Coordinator; Linda Davis, Public Services Manager; Ted Bogner, Construction Manager; 5 guests.
COMMENTS FROM THE PUBLIC: None
PRESENTATION: Barb Silchuk presented Martha Scaggs as the new manager of Rittman branch. Silchuk is retiring in July. She invited everyone to see the new shelving unit purchased with money generously donated by the Andrew Berkey Fund.
APPROVAL OF MINUTES: Meyer moved and Broehl seconded to approve the May 16th Regular Board meeting minutes. The motion passed unanimously.
Meyer moved; Shisler seconded to approve the May 24th Special Board meeting. The motion passed unanimously.
Meyer moved to accept the June 6th Special Board meeting: Shisler seconded; and the motion passed unanimously.
ACCEPTANCE OF COMMITTEE MINUTES: Broehl moved to accept the May 11th Operations Committee minutes; Meyer seconded, and the motion passed unanimously.
DIRECTOR’S REPORT: Narrative, statistical and personnel reports as distributed.
Lubelski stated the ground breaking went well with a large turnout. On statistics, at a time where other libraries are seeing a decrease in circulation, our cumulative circulation has increased almost 10 percent overall in the past year. The self-check machine at Rittman has also seen an increase in use as the result of moving it closer to the circulation desk. The public is very receptive to the self-check machines. Silchuk states that the self-check is easy to use. Lubelski addressed the library’s interest in becoming a polling site with the Board of Elections. Lubelski feels libraries are a good area for polling.
ASSISTANT DIRECTOR’S REPORT: Narrative report as distributed.
The Summer Reading Program is in full swing. Shatzer presented information and photographs on a recent family program and provided an update on volunteer hours. The library had a Relay for Life team which raised over $2800.00 for the American Cancer Society. The library team was given the silver award for their fundraising efforts.
A note was received by the Dalton Branch from Shady Lawn thanking them for the donation of bookmarks.
COMMITTEE REPORTS:
Finance and Audit:
May 2006 Bank Reconciliation: Shisler moved to accept the May bank reconciliation; Broehl seconded, and the motion passed unanimously.
May 2006 Financials: May 2006 Balance Sheet and Income Statement; Actual Revenue and Expenditures at May 31st, 2001-2006; and May 2006 Accounts Payable and Payroll: Shisler commended the library staff for keeping within budget and running an efficient library.
Total Encumbrances at May 31, 2006:
General Fund $ 843,946.85
Building Repair Fund $ 4,219.00
Liberty Street Fund $ 1,455,323.81
Larwill Fund $ 50,000.00
Shisler moved to accept the May 2006 financials, and Broehl seconded. The motion passed unanimously.
Resolution #16 – May 2006 Donations: Shisler moved to accept the May 2006 donations, and Crowley seconded. Roll call passed the motion unanimously.
Request to donate equipment to the Wayne Center of Arts: Sherry Hatter-Miller, Circulation Manager, request to donate a Dukane Professional Overhead Projector and a Kodak Ektagraphic Slide Projector to the Wayne Center of Arts due to low circulation/usage. Shisler moved to approve donation. Crowley seconded, and the motion passed unanimously.
Facilities:
Excavation has started on the new library project. The color palette for the Liberty Street Library needs to be decided. With board approval, Broehl will be appointing an ad hoc committee of community volunteers, staff members, and a designer from Meehan to decide on the color palette.
Broehl recommended establishing an ad hoc committee for landscaping. The OARDC has shown interest as well as College of Wooster and community garden clubs to participate in the committee.
The building project is currently on budget and on time.
UNFINISHED BUSINESS: No unfinished business.
NEW BUSINESS: In light of recent controversy of a public display in the Library’s public display case, Power recommended the Operations Committee review the policies for public displays. Lubelski states we currently have one display case for the public to use and we have bookings months in advance. Our current policy was adopted by the Board in 1991 and it encompassed only the one display case. The new library building will have approximately 12 to 15 displays. Linda Davis has records on the public use of the display case. Power requested a report be given to the Operations Committee to aid in the review process. Discussion of the public display case followed.
COMMENTS FROM THE PUBLIC: Irwin Riedner states public input would be beneficial for this issue of public displays. Mike Malmon-Berg would like to be able to attend a public forum where this issue will be discussed.
ADJOURNMENT: Shisler moved to adjourn the meeting at 8:04 p.m. Crowley seconded, and the motion passed unanimously.
June 2006 Board Minutes
Regular Meeting of the Board of Trustees
Wayne County Public Library
Tuesday, June 20, 2006, 7:30 p.m.
Rittman Branch Library Meeting Room
CALL TO ORDER: Power called the meeting to order at 7:30 PM.
ROLL CALL: Present: Richard Shisler, Ruth Crowley, Carol Meyer, Kevin Power, Margo Broehl, Doug Drushal. Absent: Brian Questel
Also Present: Greg Lubelski, Director; Jennifer Shatzer, Assistant Director; Katherine Long, Clerk-Treasurer; Donna Teece, Clerk-Treasurer Assistant; Barb Silchuk, Rittman Branch Manager; Martha Scaggs, Rittman Senior Assistant; Rita Lowe, Branch Coordinator; Linda Davis, Public Services Manager; Ted Bogner, Construction Manager; 5 guests.
COMMENTS FROM THE PUBLIC: None
PRESENTATION: Barb Silchuk presented Martha Scaggs as the new manager of Rittman branch. Silchuk is retiring in July. She invited everyone to see the new shelving unit purchased with money generously donated by the Andrew Berkey Fund.
APPROVAL OF MINUTES: Meyer moved and Broehl seconded to approve the May 16th Regular Board meeting minutes. The motion passed unanimously.
Meyer moved; Shisler seconded to approve the May 24th Special Board meeting. The motion passed unanimously.
Meyer moved to accept the June 6th Special Board meeting: Shisler seconded; and the motion passed unanimously.
ACCEPTANCE OF COMMITTEE MINUTES: Broehl moved to accept the May 11th Operations Committee minutes; Meyer seconded, and the motion passed unanimously.
DIRECTOR’S REPORT: Narrative, statistical and personnel reports as distributed.
Lubelski stated the ground breaking went well with a large turnout. On statistics, at a time where other libraries are seeing a decrease in circulation, our cumulative circulation has increased almost 10 percent overall in the past year. The self-check machine at Rittman has also seen an increase in use as the result of moving it closer to the circulation desk. The public is very receptive to the self-check machines. Silchuk states that the self-check is easy to use. Lubelski addressed the library’s interest in becoming a polling site with the Board of Elections. Lubelski feels libraries are a good area for polling.
ASSISTANT DIRECTOR’S REPORT: Narrative report as distributed.
The Summer Reading Program is in full swing. Shatzer presented information and photographs on a recent family program and provided an update on volunteer hours. The library had a Relay for Life team which raised over $2800.00 for the American Cancer Society. The library team was given the silver award for their fundraising efforts.
A note was received by the Dalton Branch from Shady Lawn thanking them for the donation of bookmarks.
COMMITTEE REPORTS:
Finance and Audit:
May 2006 Bank Reconciliation: Shisler moved to accept the May bank reconciliation; Broehl seconded, and the motion passed unanimously.
May 2006 Financials: May 2006 Balance Sheet and Income Statement; Actual Revenue and Expenditures at May 31st, 2001-2006; and May 2006 Accounts Payable and Payroll: Shisler commended the library staff for keeping within budget and running an efficient library.
Total Encumbrances at May 31, 2006:
General Fund $ 843,946.85
Building Repair Fund $ 4,219.00
Liberty Street Fund $ 1,455,323.81
Larwill Fund $ 50,000.00
Shisler moved to accept the May 2006 financials, and Broehl seconded. The motion passed unanimously.
Resolution #16 – May 2006 Donations: Shisler moved to accept the May 2006 donations, and Crowley seconded. Roll call passed the motion unanimously.
Request to donate equipment to the Wayne Center of Arts: Sherry Hatter-Miller, Circulation Manager, request to donate a Dukane Professional Overhead Projector and a Kodak Ektagraphic Slide Projector to the Wayne Center of Arts due to low circulation/usage. Shisler moved to approve donation. Crowley seconded, and the motion passed unanimously.
Facilities:
Excavation has started on the new library project. The color palette for the Liberty Street Library needs to be decided. With board approval, Broehl will be appointing an ad hoc committee of community volunteers, staff members, and a designer from Meehan to decide on the color palette.
Broehl recommended establishing an ad hoc committee for landscaping. The OARDC has shown interest as well as College of Wooster and community garden clubs to participate in the committee.
The building project is currently on budget and on time.
UNFINISHED BUSINESS: No unfinished business.
NEW BUSINESS: In light of recent controversy of a public display in the Library’s public display case, Power recommended the Operations Committee review the policies for public displays. Lubelski states we currently have one display case for the public to use and we have bookings months in advance. Our current policy was adopted by the Board in 1991 and it encompassed only the one display case. The new library building will have approximately 12 to 15 displays. Linda Davis has records on the public use of the display case. Power requested a report be given to the Operations Committee to aid in the review process. Discussion of the public display case followed.
COMMENTS FROM THE PUBLIC: Irwin Riedner states public input would be beneficial for this issue of public displays. Mike Malmon-Berg would like to be able to attend a public forum where this issue will be discussed.
ADJOURNMENT: Shisler moved to adjourn the meeting at 8:04 p.m. Crowley seconded, and the motion passed unanimously.