June 2007 Board MinutesRegular Meeting of the Board of Trustees
Wayne County Public Library
Tuesday, June 19, 2007, 7:30 p.m.
Rittman Branch Library
CALL TO ORDER: Power called the meeting to order at 7:35 p.m.
ROLL CALL: Present: Richard Shisler, Kevin Power, Brian Questel, Doug Drushal, Ruth Crowley, Carroll Meyer, Margo Broehl.
Also present: Greg Lubelski, Director; Jennifer Shatzer, Assistant
Director; Katherine Long, Clerk-Treasurer; Sara Hawk, Deputy Clerk-
Treasurer; Judi Kizzen, Human Resources Coordinator; Linda Davis,
Public Services Manager; Martha Scaggs, Rittman Branch Manager; 2
guests.
COMMENTS FROM THE PUBLIC: Bill Robertson, the Mayor of Rittman, thanked the Board for coming to Rittman and commented that the city is revitalizing its downtown. They are researching funding/grants available for collaborations between two public entities, since they will soon have an elementary and middle school that will be vacant, and they would like to have a community center or arts center.
APPROVAL OF MINUTES: Drushal moved to approve the May 15th regular Board meeting minutes and the May 30th and June 5th special Board meeting minutes. Questel seconded, and the motion passed unanimously.
ACCEPTANCE OF COMMITTEE MINUTES: Shisler moved, and Questel seconded to approve the May 15th Finance and Audit Committee minutes. The motion passed unanimously.
DIRECTOR’S REPORT: Narrative, statistical and personnel reports as distributed.
Lubelski reported that the local exhibitors’ displays in the Liberty Street Library are coming along nicely.
The posting has gone out for an architect for the Doylestown project. The final closing date on the Doylestown property is July 20th. Crowley asked if there would be preliminary drawings before the selection of an architect. Lubelski replied that that had been specific to the Liberty Street project, and that the Doylestown project will run much more like Shreve – the architects will be ranked according to their qualifications and how they answer the questions on the “application”.
The date is not yet set for the traveling exhibit. This will come in at no cost to the Library, and there may be some corporate entities who wish to sponsor a speaker or program.
ASSISTANT DIRECTOR’S REPORT: Shatzer did not have a written report, but shared some news. The move into the Liberty Street Library is well underway. Training is taking place this week on cash registers, copiers, A/V equipment, etc. The branch managers will be looking at what remains at Larwill Street to see if there is anything useful to them.
COMMITTEE REPORTS:
Finance and Audit:
May 2007 Bank Reconciliation: Shisler moved to accept the May bank reconciliation. Broehl seconded, and the motion passed unanimously.
May 2007 Balance Sheet and Income Statement:
Total encumbrances at May 31, 2007:
General Fund
Building & Repair Fund
Liberty Street Fund
Doylestown Fund
Larwill Fund
Technology Fund
Donation Fund
Bradford Memorial Fund
Morton Fund
Esther Long Fund
|
$928,697.96
$1,350.00
$2,180,051.82
$5,273.40
$50,000.00
$171,897.60
$19.60
$16.99
$4,088.17
$26,878.00
|
TOTAL: $3,368,273.54
Shisler moved to accept the balance sheet and income statement; Questel seconded. The motion passed unanimously.
Actual Revenue and Expenditures at May 31, 2001-2007: Shisler moved to accept this report, and Drushal seconded. The motion passed unanimously.
May 2007 Accounts Payable and Payroll: Shisler moved to accept May payroll and accounts payable. Meyer seconded, and the motion passed unanimously.
Resolution 28-2007 – May 2007 Donation: Shisler moved to accept the May donations, and Meyer seconded. Roll call vote passed the resolution unanimously.
Resolution 29-2007 – May 2007 Brick Paver Donation: Shisler moved to accept Resolution #29, and Crowley seconded. Roll call vote passed the motion unanimously.
Resolution 30-2007 – Wayne County Community Foundation Donation: Shisler moved to accept the donation. Questel seconded, and the motion passed unanimously by roll call vote.
Resolution 31-2007 – Appropriation Modifications: Shisler moved to approve the modifications as detailed in the resolution. Meyer seconded. Drushal asked if the $80k was an installment on the health insurance to the County. Long replied that it was and that she was ready to resolve the matter and be done. Benefit Services has been handling the issues with 2006 health insurance claims not being paid, and Power stated that he feels the money we are spending on that should be reimbursed to us by either the County or United Health Care.
Resolution 32-2007 – Establish Fund 740, Birdie Eberhart Endowment Fund: Shisler moved to approve the establishment of this fund, and Meyer seconded. Some discussion took place regarding the Library having its own “endowment” funds. Drushal moved to amend the resolution to establish the “Birdie Eberhart Fund” and accept the donation. Meyer seconded the motion to amend. Roll call votes passed both motions unanimously.
Resolution 33-2007 – Donation to Holmes County Public Library: Shisler moved to donate surplus shelving, etc. to the Holmes County Library, and Crowley seconded. The motion passed unanimously by roll call vote.
Shisler stated that the Library’s 2008 budget hearing with the Budget Commission is set for Wednesday, August 8, 2007, at 9 a.m.
Facilities:
Broehl reported that the Board will receive a final budget report on the Liberty Street project at the July meeting.
After the opening of the Liberty Street location, Bogner and Meehan will devote their time to the Larwill Street facility.
A signed contract was received to purchase the property adjacent to the Creston Branch. The house will probably be demolished, but the Village of Creston should be notified of our intentions. Lubelski was asked to contact the Village officials and, along with Bogner, inform them of our goals and ask for any input.
Earlier in the spring, the Board had moved to enact a financial penalty on Dunlop & Johnston, the contractor, for delays in the project. Bogner at this time recommends removing the penalty, since they will be finished on time. Broehl moved to approve lifting the penalty from Dunlop & Johnston, and Questel seconded. Roll call vote passed the motion unanimously.
UNFINISHED BUSINESS: Power asked how the other Board members felt about pursuing the return of the $1000 earnest money that was paid down on the Killian Building and never returned when the contract fell through. Most members felt that it would be a large amount of time and effort spent that would yield little or no result. It was determined to not pursue the matter any further.
NEW BUSINESS: Long received a form from the Division of Liquor Control – South Market Bistro is requesting a liquor license, and all public entities surrounding it are requested to return a form stating their opinion. Drushal moved to send back the form saying that the Library does not object to the request. Broehl seconded the motion, and it passed unanimously.
COMMENTS FROM THE PUBLIC: There were none.
At 8:35 p.m., Shisler moved to go into executive session to discuss a public employee. Drushal seconded, and roll call vote passed the motion unanimously.
At 9:00 p.m., Drushal moved to come out of executive session, and Crowley seconded. The motion passed unanimously.
ADJOURNMENT: At the same time, Broehl moved to adjourn the meeting, and Drushal seconded.
June 2007 Board MinutesRegular Meeting of the Board of Trustees
Wayne County Public Library
Tuesday, June 19, 2007, 7:30 p.m.
Rittman Branch Library
CALL TO ORDER: Power called the meeting to order at 7:35 p.m.
ROLL CALL: Present: Richard Shisler, Kevin Power, Brian Questel, Doug Drushal, Ruth Crowley, Carroll Meyer, Margo Broehl.
Also present: Greg Lubelski, Director; Jennifer Shatzer, Assistant
Director; Katherine Long, Clerk-Treasurer; Sara Hawk, Deputy Clerk-
Treasurer; Judi Kizzen, Human Resources Coordinator; Linda Davis,
Public Services Manager; Martha Scaggs, Rittman Branch Manager; 2
guests.
COMMENTS FROM THE PUBLIC: Bill Robertson, the Mayor of Rittman, thanked the Board for coming to Rittman and commented that the city is revitalizing its downtown. They are researching funding/grants available for collaborations between two public entities, since they will soon have an elementary and middle school that will be vacant, and they would like to have a community center or arts center.
APPROVAL OF MINUTES: Drushal moved to approve the May 15th regular Board meeting minutes and the May 30th and June 5th special Board meeting minutes. Questel seconded, and the motion passed unanimously.
ACCEPTANCE OF COMMITTEE MINUTES: Shisler moved, and Questel seconded to approve the May 15th Finance and Audit Committee minutes. The motion passed unanimously.
DIRECTOR’S REPORT: Narrative, statistical and personnel reports as distributed.
Lubelski reported that the local exhibitors’ displays in the Liberty Street Library are coming along nicely.
The posting has gone out for an architect for the Doylestown project. The final closing date on the Doylestown property is July 20th. Crowley asked if there would be preliminary drawings before the selection of an architect. Lubelski replied that that had been specific to the Liberty Street project, and that the Doylestown project will run much more like Shreve – the architects will be ranked according to their qualifications and how they answer the questions on the “application”.
The date is not yet set for the traveling exhibit. This will come in at no cost to the Library, and there may be some corporate entities who wish to sponsor a speaker or program.
ASSISTANT DIRECTOR’S REPORT: Shatzer did not have a written report, but shared some news. The move into the Liberty Street Library is well underway. Training is taking place this week on cash registers, copiers, A/V equipment, etc. The branch managers will be looking at what remains at Larwill Street to see if there is anything useful to them.
COMMITTEE REPORTS:
Finance and Audit:
May 2007 Bank Reconciliation: Shisler moved to accept the May bank reconciliation. Broehl seconded, and the motion passed unanimously.
May 2007 Balance Sheet and Income Statement:
Total encumbrances at May 31, 2007:
General Fund
Building & Repair Fund
Liberty Street Fund
Doylestown Fund
Larwill Fund
Technology Fund
Donation Fund
Bradford Memorial Fund
Morton Fund
Esther Long Fund
|
$928,697.96
$1,350.00
$2,180,051.82
$5,273.40
$50,000.00
$171,897.60
$19.60
$16.99
$4,088.17
$26,878.00
|
TOTAL: $3,368,273.54
Shisler moved to accept the balance sheet and income statement; Questel seconded. The motion passed unanimously.
Actual Revenue and Expenditures at May 31, 2001-2007: Shisler moved to accept this report, and Drushal seconded. The motion passed unanimously.
May 2007 Accounts Payable and Payroll: Shisler moved to accept May payroll and accounts payable. Meyer seconded, and the motion passed unanimously.
Resolution 28-2007 – May 2007 Donation: Shisler moved to accept the May donations, and Meyer seconded. Roll call vote passed the resolution unanimously.
Resolution 29-2007 – May 2007 Brick Paver Donation: Shisler moved to accept Resolution #29, and Crowley seconded. Roll call vote passed the motion unanimously.
Resolution 30-2007 – Wayne County Community Foundation Donation: Shisler moved to accept the donation. Questel seconded, and the motion passed unanimously by roll call vote.
Resolution 31-2007 – Appropriation Modifications: Shisler moved to approve the modifications as detailed in the resolution. Meyer seconded. Drushal asked if the $80k was an installment on the health insurance to the County. Long replied that it was and that she was ready to resolve the matter and be done. Benefit Services has been handling the issues with 2006 health insurance claims not being paid, and Power stated that he feels the money we are spending on that should be reimbursed to us by either the County or United Health Care.
Resolution 32-2007 – Establish Fund 740, Birdie Eberhart Endowment Fund: Shisler moved to approve the establishment of this fund, and Meyer seconded. Some discussion took place regarding the Library having its own “endowment” funds. Drushal moved to amend the resolution to establish the “Birdie Eberhart Fund” and accept the donation. Meyer seconded the motion to amend. Roll call votes passed both motions unanimously.
Resolution 33-2007 – Donation to Holmes County Public Library: Shisler moved to donate surplus shelving, etc. to the Holmes County Library, and Crowley seconded. The motion passed unanimously by roll call vote.
Shisler stated that the Library’s 2008 budget hearing with the Budget Commission is set for Wednesday, August 8, 2007, at 9 a.m.
Facilities:
Broehl reported that the Board will receive a final budget report on the Liberty Street project at the July meeting.
After the opening of the Liberty Street location, Bogner and Meehan will devote their time to the Larwill Street facility.
A signed contract was received to purchase the property adjacent to the Creston Branch. The house will probably be demolished, but the Village of Creston should be notified of our intentions. Lubelski was asked to contact the Village officials and, along with Bogner, inform them of our goals and ask for any input.
Earlier in the spring, the Board had moved to enact a financial penalty on Dunlop & Johnston, the contractor, for delays in the project. Bogner at this time recommends removing the penalty, since they will be finished on time. Broehl moved to approve lifting the penalty from Dunlop & Johnston, and Questel seconded. Roll call vote passed the motion unanimously.
UNFINISHED BUSINESS: Power asked how the other Board members felt about pursuing the return of the $1000 earnest money that was paid down on the Killian Building and never returned when the contract fell through. Most members felt that it would be a large amount of time and effort spent that would yield little or no result. It was determined to not pursue the matter any further.
NEW BUSINESS: Long received a form from the Division of Liquor Control – South Market Bistro is requesting a liquor license, and all public entities surrounding it are requested to return a form stating their opinion. Drushal moved to send back the form saying that the Library does not object to the request. Broehl seconded the motion, and it passed unanimously.
COMMENTS FROM THE PUBLIC: There were none.
At 8:35 p.m., Shisler moved to go into executive session to discuss a public employee. Drushal seconded, and roll call vote passed the motion unanimously.
At 9:00 p.m., Drushal moved to come out of executive session, and Crowley seconded. The motion passed unanimously.
ADJOURNMENT: At the same time, Broehl moved to adjourn the meeting, and Drushal seconded.
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