March 2006 Board Minutes
Regular Meeting of the Board of Trustees
Wayne County Public Library
Tuesday, March 21, 2006, 7:30 p.m.
Wooster Library Meeting Room
CALL TO ORDER: Power called the meeting to order at 7:35 p.m.
ROLL CALL: Present: Ruth Crowley, Brian Questel, Margo Broehl, Kevin Power, Richard Shisler. Absent: Doug Drushal, Carroll Meyer.
Also Present: Greg Lubelski, Director; Jennifer Shatzer, Assistant Director; Katherine Long, Clerk-Treasurer; Sara Hawk, Deputy Clerk-Treasurer; Leslie Davenport, Bookmobile Manager; Linda Davis, Public Services Manager; Deborah Keener, Genealogy Manager; Sherry Hatter-Miller, Circulation Manager; Dan Meehan, Meehan Architects; Ted Bogner, BCMC; 1 guest.
COMMENTS FROM THE PUBLIC: There were none.
APPROVAL OF MINUTES: Broehl moved, and Questel seconded to approve the February 21st regular Board meeting minutes. The motion passed unanimously.
ACCEPTANCE OF COMMITTEE MINUTES: Shisler moved to accept the March 8th Operations Committee and March 10th Finance and Audit Committee minutes. Crowley seconded, and the motion passed unanimously.
PRESENTATION BY ARCHITECT: Bogner reported that the project is approximately $4700 under budget at this point! The mechanical building is now included in the main building budget. There has been a slight change to the site plan to include mounding of dirt and screening plantings on the west side of the parking lot to prevent headlights from shining into the homes opposite. The carpeting is now included in the second bid package; this allows for more competitive bidding.
Bogner met with several prominent community members, explaining what would happen on the site during construction. The public sidewalks will be maintained during construction; otherwise, the site will be fenced off. He stated that there will be a public meeting for all those around the site, residential and commercial, to inform them about what will be taking place.
Broehl moved to authorize moving forward with issuance of public bid notices. Questel seconded. Shisler expressed concern over some long-term maintenance issues.
Meehan informed the Board that the architect review board approved the plan with no conditions. Meehan has met several times with library staff, and the meetings have been very productive. He displayed brick samples, as well as cast stone and window molding samples, and he spoke about multiple lighting options for different areas inside the building. The motion passed unanimously.
PRESENTATION: Leslie Davenport, Bookmobile Manager, spoke about her staff and the duties in which each of them specializes. She informed the board of the communities and schools the department serves and the collection and programs they’re developing.
DIRECTOR’S REPORT: Narrative, Statistical and Personnel reports as distributed.
Circulation statistics are up system-wide.
ASSISTANT DIRECTOR’S REPORT: Narrative report as distributed.
Shatzer had nothing to add to her report.
COMMITTEE REPORTS:
Finance Committee:
February 2006 Bank Reconciliation: Shisler moved to approve the February bank reconciliation; Broehl seconded, and the motion passed unanimously.
February 2006 Balance Sheet and Income Statement:
Total encumbrances at February 28, 2006:
General Fund
Liberty Street Fund
Larwill Fund
Hagelin Fund
Bradford Fund
|
$1,000,610.11
$1,330,471.22
$50,000.00
$131.75
$18.88
|
Actual Revenue and Expenditures at February 28, 2001-2006:
Shisler moved to accept both of the above reports, and Broehl seconded. The motion passed unanimously.
February 2006 Accounts Payable and Payroll:
Shisler moved to approve February payroll and accounts payable; Questel seconded, and the motion passed unanimously.
Resolution #7 – February 2006 Donations: Shisler moved to accept Resolution #7, and Crowley seconded. Roll call passed the motion unanimously.
Shisler updated the Board on the bond process. Bond counsel will be meeting with Long tomorrow. At this point, it looks like June 1 will be the sale.
Facilities Committee:
Broehl wanted to commend the staff on working so well with the architect. Meehan has complimented them several times.
Operations:
Crowley stated that their latest meeting revealed more options for donor recognition, and that they most likely schedule another meeting.
UNFINISHED BUSINESS: There was none.
NEW BUSINESS: Power requested to form two ad hoc committees. One would work on integrating historical aspects of the community into the new building project, and the other would plan a grand opening celebration. He assigned the committee members as follows:
Historical Integration: Doug Drushal, Brian Questel, Richard Shisler
Celebration Planning: Ruth Crowley, Margo Broehl, Carroll Meyer
Lubelski asked what the Board would like to do for the official ground-breaking for the new building. Details will be discussed later.
COMMENTS FROM THE PUBLIC: There were none
ADJOURNMENT: Power moved to adjourn the meeting 9: 00 p.m. Broehl seconded, and the motion passed unanimously.
March 2006 Board Minutes
Regular Meeting of the Board of Trustees
Wayne County Public Library
Tuesday, March 21, 2006, 7:30 p.m.
Wooster Library Meeting Room
CALL TO ORDER: Power called the meeting to order at 7:35 p.m.
ROLL CALL: Present: Ruth Crowley, Brian Questel, Margo Broehl, Kevin Power, Richard Shisler. Absent: Doug Drushal, Carroll Meyer.
Also Present: Greg Lubelski, Director; Jennifer Shatzer, Assistant Director; Katherine Long, Clerk-Treasurer; Sara Hawk, Deputy Clerk-Treasurer; Leslie Davenport, Bookmobile Manager; Linda Davis, Public Services Manager; Deborah Keener, Genealogy Manager; Sherry Hatter-Miller, Circulation Manager; Dan Meehan, Meehan Architects; Ted Bogner, BCMC; 1 guest.
COMMENTS FROM THE PUBLIC: There were none.
APPROVAL OF MINUTES: Broehl moved, and Questel seconded to approve the February 21st regular Board meeting minutes. The motion passed unanimously.
ACCEPTANCE OF COMMITTEE MINUTES: Shisler moved to accept the March 8th Operations Committee and March 10th Finance and Audit Committee minutes. Crowley seconded, and the motion passed unanimously.
PRESENTATION BY ARCHITECT: Bogner reported that the project is approximately $4700 under budget at this point! The mechanical building is now included in the main building budget. There has been a slight change to the site plan to include mounding of dirt and screening plantings on the west side of the parking lot to prevent headlights from shining into the homes opposite. The carpeting is now included in the second bid package; this allows for more competitive bidding.
Bogner met with several prominent community members, explaining what would happen on the site during construction. The public sidewalks will be maintained during construction; otherwise, the site will be fenced off. He stated that there will be a public meeting for all those around the site, residential and commercial, to inform them about what will be taking place.
Broehl moved to authorize moving forward with issuance of public bid notices. Questel seconded. Shisler expressed concern over some long-term maintenance issues.
Meehan informed the Board that the architect review board approved the plan with no conditions. Meehan has met several times with library staff, and the meetings have been very productive. He displayed brick samples, as well as cast stone and window molding samples, and he spoke about multiple lighting options for different areas inside the building. The motion passed unanimously.
PRESENTATION: Leslie Davenport, Bookmobile Manager, spoke about her staff and the duties in which each of them specializes. She informed the board of the communities and schools the department serves and the collection and programs they’re developing.
DIRECTOR’S REPORT: Narrative, Statistical and Personnel reports as distributed.
Circulation statistics are up system-wide.
ASSISTANT DIRECTOR’S REPORT: Narrative report as distributed.
Shatzer had nothing to add to her report.
COMMITTEE REPORTS:
Finance Committee:
February 2006 Bank Reconciliation: Shisler moved to approve the February bank reconciliation; Broehl seconded, and the motion passed unanimously.
February 2006 Balance Sheet and Income Statement:
Total encumbrances at February 28, 2006:
General Fund
Liberty Street Fund
Larwill Fund
Hagelin Fund
Bradford Fund
|
$1,000,610.11
$1,330,471.22
$50,000.00
$131.75
$18.88
|
Actual Revenue and Expenditures at February 28, 2001-2006:
Shisler moved to accept both of the above reports, and Broehl seconded. The motion passed unanimously.
February 2006 Accounts Payable and Payroll:
Shisler moved to approve February payroll and accounts payable; Questel seconded, and the motion passed unanimously.
Resolution #7 – February 2006 Donations: Shisler moved to accept Resolution #7, and Crowley seconded. Roll call passed the motion unanimously.
Shisler updated the Board on the bond process. Bond counsel will be meeting with Long tomorrow. At this point, it looks like June 1 will be the sale.
Facilities Committee:
Broehl wanted to commend the staff on working so well with the architect. Meehan has complimented them several times.
Operations:
Crowley stated that their latest meeting revealed more options for donor recognition, and that they most likely schedule another meeting.
UNFINISHED BUSINESS: There was none.
NEW BUSINESS: Power requested to form two ad hoc committees. One would work on integrating historical aspects of the community into the new building project, and the other would plan a grand opening celebration. He assigned the committee members as follows:
Historical Integration: Doug Drushal, Brian Questel, Richard Shisler
Celebration Planning: Ruth Crowley, Margo Broehl, Carroll Meyer
Lubelski asked what the Board would like to do for the official ground-breaking for the new building. Details will be discussed later.
COMMENTS FROM THE PUBLIC: There were none
ADJOURNMENT: Power moved to adjourn the meeting 9: 00 p.m. Broehl seconded, and the motion passed unanimously.