May 2006 Board Minutes
Regular Meeting of the Board of Trustees
Wayne County Public Library
Tuesday, May 16, 2005, 7:30 p.m., Wooster Library Meeting Room
CALL TO ORDER: Meyer called the meeting to order at 7:33 P.M.
ROLL CALL: Present: Broehl, Meyer, Drushal, Questel, Shisler, Crowley
Also Present: Greg Lubelski, Director; Jennifer Shatzer, Assistant Director; Katherine Long, Clerk-Treasurer; Donna Teece, Clerk-Treasurer Assistant; John Haven, Facilities Manager; Sherry Hatter-Miller, Circulation Manager; Darla Sorenson, Assistant Circulation Manager; Deb Keener, Genealogy Manager; Dan Meehan, Architect; Ted Bogner, Construction Manager;1 guest
COMMENTS FROM THE PUBLIC: Sherry Hatter-Miller introduced Darla Sorenson as the new Assistant Circulation Manager.
PRESENTATION: Deb Keener gave a presentation on Genealogy. She provided departmental statistics showing that while the directional statistics remained consistent in the last 1-1/2 years, reference statistics have increased greatly.
In January 2005, our library partnered with R.B. Hayes Presidential Center for an obituary database. This obituary index is much more extensive than our previous database. Since May 1, 2006, 62,000 entries have been added to the obituaries with the help of our volunteers. The Genealogy Department has a total of nine volunteers, seven working on the obituary list, with a total of 654 volunteer hours donated in the first quarter of this year. The volunteer program has added great value to the department. Keener mentioned that even though we are a smaller library system, we are well known in the U.S. and receive inquiries from throughout the country.
APPROVALOF MINUTES: Shisler moved, and Questel seconded to approve the April 10, 2006 Special Board Meeting minutes. The motion passed unanimously.
Broehl moved, and Shisler seconded to approve the April 18, 2006 Regular Board Meeting. The motion passed unanimously.
ACCEPTANCE OF COMMITTEE MINUTES: Broehl moved, and Shisler seconded to accept the May 11, 2006 Finance and Audit Meeting report. The motion passed unanimously.
PRESENTATION BY ARCHITECT: The Liberty St. floor plan was presented. Meehan presented the canopy over the south entrance and how patrons will enter the library. The canopy was kept unattached in order to allow natural light into the building. The canopy will also have a sky light and the brick and stone will match the building.
Lubelski mentioned that the canopy is not in the current building budget and will be added if the budget allows it. Drushal felt the covered entrance was necessary for the new library. Broehl moved that the parking lot canopy design be added as an alternative to the bid document. Drushal seconded and the motion passed unanimously.
Meehan requested a decision on the mortar joints. Meehan explained the grapevine joint is more of an historical type of joint, adds texture and shadow line to the brick. It also adds a unique character and richness to the building. Questel moved to accept the grapevine joint to be used on the new library building. Shisler seconded and the motion passed unanimously.
CONSTRUCTION MANAGERS UPDATE: 34 sets of drawings were requested with 11 of them being from Wayne County contractors. There is even more interest than just the 34 contractors since the General Trades Contractors have reproduced the drawings for their own contractors. The market is volatile right now and Meehan and Bogner are working on reducing that volatility. May 23rd is bid deadline. After the June 6th special board meeting, Bogner will send out notice to proceed to the awarded contractors. The time frame for the project is a start date of June 12, 2006 and a completion date of June 11, 2007. The asphalt contractors have asked for an asphalt price adjustment due to the volatility of the market. Meehan and Bogner are reviewing this adjustment request.
OPERATIONS COMMITTEE: Donor Recognition Program: Drushal reviewed the recommendations from the Operation Committee meeting.
1. Glass etch panel near the rear entrance listing donors of 1000 dollars or more.
2. Artwork: Bridget O’Connor is to design a tile mural. There is no donor recognition feature to it; however, there will be complimentary tiles for donor recognition plaques in the area known as Tier 1 for the highest donors.
3. Inside the south entrance, there will be a traditional donor recognition plaque that will list the contractor, trustees, director and thank the citizens of Wayne County, our major donor.
DIRECTOR’S REPORT:
The Library and Bogner Construction invited 80 neighbors of the Liberty Street site on May 10th to discuss the construction timeline and any concerns. Approximately 20 business and residential neighbors attended.
On May 17th, a meeting is scheduled with the county commissioners and judges to discuss the effect on parking. Questel commented that we need to revisit this issue for the new library. Lubelski stated the problem is during the time of construction and not after the library is completed. Construction workers will be parking within the fenced area when at all possible, and Bogner is working on additional parking near the new Red Cross building. Questel commented that the number of parking spaces available for the new library may be inadequate. Lubelski is working on an agreement with the arts center to facilitate parking during large programs.
ASSISTANT DIRECTOR’S REPORT:
Shatzer composed charts to illustrate the increase in programming attendance.
Shatzer provided a list of books in memory of Marilyn Arwood.
Shatzer invited everyone on May 22nd for the Summer Reading Club kickoff.
COMMITTEE REPORTS:
Finance and Audit Committee:
April 2006 Bank Reconciliation: Shisler moved, and Questel seconded to approve the October bank reconciliation. The motion passed unanimously.
April 2006 Balance Sheet and Income Statement: Shisler moved, and Broehl seconded to accept the October balance sheet and income statement. The motion passed unanimously.
Shisler states we are set on the sale of the bonds. Long commented that we have an A1 rating. This is a good rating. Moody Investor Services felt there is very little risk, but the reason we are one level below the county rating is the county has a more diverse revenue base. The insurance for the bonds will be rated AAA. Shisler complimented Long on all her work on the bonds. A press release was given to the Daily Record providing information on purchasing bonds.
Actual Revenue and Expenditures at April 30, 2001-2006: Shisler moved to accept this report. Drushal seconded, and the motion passed unanimously. Shisler commented that revenues are down from 2001, but our expenses have increased.
April 2006 Accounts Payable and Payroll Checks: Shisler moved, and Crowley seconded to accept the April payroll and accounts payable. The motion passed unanimously.
Resolution #13 – April 2006 donations: Shisler moved, and Crowley seconded. Roll call passed the motion unanimously.
Resolution #14 - Opposition to Tel Tabor Amendment: Long commented that if the amendment was in place we would not be building this building. Comments were exchanged regarding this amendment that will be on the November ballot. Broehl moved that we adopt to oppose the Tel Tabor Amendment, Drushal seconded. The motion passed unanimously. Lubelski stated that all libraries are trying to pass this resolution. The amendment will hurt the libraries. The amendment combines operating and building funds. It will also create a new government fund implying that it will do away with the 3 existing local government funds, and put all local money in one fund where decisions would have to be made on what local government entities to fund. It causes uncertainty, places a large amount of power in the commissioner’s hands and will change how local government operates.
Facilities Committee: Report moved to end of the meeting. Broehl will ask for executive session.
UNFINISHED BUSINESS: There was none.
NEW BUSINESS: A Bell Store in Shreve is requesting permission to sell alcohol on the premises. Since we are a neighbor, we have option to protest. No motion made.
COMMENTS FROM THE PUBLIC: There was none.
ADJOURNMENT: Broehl moved to go into executive session at 8:33 p.m. to discuss a real estate matter, Drushal seconded. The motion passed unanimously.
Broehl moved, and Shisler seconded to end executive session and adjourn the Regular Board Meeting at 9:12 p.m. The motion passed unanimously.
May 2006 Board Minutes
Regular Meeting of the Board of Trustees
Wayne County Public Library
Tuesday, May 16, 2005, 7:30 p.m., Wooster Library Meeting Room
CALL TO ORDER: Meyer called the meeting to order at 7:33 P.M.
ROLL CALL: Present: Broehl, Meyer, Drushal, Questel, Shisler, Crowley
Also Present: Greg Lubelski, Director; Jennifer Shatzer, Assistant Director; Katherine Long, Clerk-Treasurer; Donna Teece, Clerk-Treasurer Assistant; John Haven, Facilities Manager; Sherry Hatter-Miller, Circulation Manager; Darla Sorenson, Assistant Circulation Manager; Deb Keener, Genealogy Manager; Dan Meehan, Architect; Ted Bogner, Construction Manager;1 guest
COMMENTS FROM THE PUBLIC: Sherry Hatter-Miller introduced Darla Sorenson as the new Assistant Circulation Manager.
PRESENTATION: Deb Keener gave a presentation on Genealogy. She provided departmental statistics showing that while the directional statistics remained consistent in the last 1-1/2 years, reference statistics have increased greatly.
In January 2005, our library partnered with R.B. Hayes Presidential Center for an obituary database. This obituary index is much more extensive than our previous database. Since May 1, 2006, 62,000 entries have been added to the obituaries with the help of our volunteers. The Genealogy Department has a total of nine volunteers, seven working on the obituary list, with a total of 654 volunteer hours donated in the first quarter of this year. The volunteer program has added great value to the department. Keener mentioned that even though we are a smaller library system, we are well known in the U.S. and receive inquiries from throughout the country.
APPROVALOF MINUTES: Shisler moved, and Questel seconded to approve the April 10, 2006 Special Board Meeting minutes. The motion passed unanimously.
Broehl moved, and Shisler seconded to approve the April 18, 2006 Regular Board Meeting. The motion passed unanimously.
ACCEPTANCE OF COMMITTEE MINUTES: Broehl moved, and Shisler seconded to accept the May 11, 2006 Finance and Audit Meeting report. The motion passed unanimously.
PRESENTATION BY ARCHITECT: The Liberty St. floor plan was presented. Meehan presented the canopy over the south entrance and how patrons will enter the library. The canopy was kept unattached in order to allow natural light into the building. The canopy will also have a sky light and the brick and stone will match the building.
Lubelski mentioned that the canopy is not in the current building budget and will be added if the budget allows it. Drushal felt the covered entrance was necessary for the new library. Broehl moved that the parking lot canopy design be added as an alternative to the bid document. Drushal seconded and the motion passed unanimously.
Meehan requested a decision on the mortar joints. Meehan explained the grapevine joint is more of an historical type of joint, adds texture and shadow line to the brick. It also adds a unique character and richness to the building. Questel moved to accept the grapevine joint to be used on the new library building. Shisler seconded and the motion passed unanimously.
CONSTRUCTION MANAGERS UPDATE: 34 sets of drawings were requested with 11 of them being from Wayne County contractors. There is even more interest than just the 34 contractors since the General Trades Contractors have reproduced the drawings for their own contractors. The market is volatile right now and Meehan and Bogner are working on reducing that volatility. May 23rd is bid deadline. After the June 6th special board meeting, Bogner will send out notice to proceed to the awarded contractors. The time frame for the project is a start date of June 12, 2006 and a completion date of June 11, 2007. The asphalt contractors have asked for an asphalt price adjustment due to the volatility of the market. Meehan and Bogner are reviewing this adjustment request.
OPERATIONS COMMITTEE: Donor Recognition Program: Drushal reviewed the recommendations from the Operation Committee meeting.
1. Glass etch panel near the rear entrance listing donors of 1000 dollars or more.
2. Artwork: Bridget O’Connor is to design a tile mural. There is no donor recognition feature to it; however, there will be complimentary tiles for donor recognition plaques in the area known as Tier 1 for the highest donors.
3. Inside the south entrance, there will be a traditional donor recognition plaque that will list the contractor, trustees, director and thank the citizens of Wayne County, our major donor.
DIRECTOR’S REPORT:
The Library and Bogner Construction invited 80 neighbors of the Liberty Street site on May 10th to discuss the construction timeline and any concerns. Approximately 20 business and residential neighbors attended.
On May 17th, a meeting is scheduled with the county commissioners and judges to discuss the effect on parking. Questel commented that we need to revisit this issue for the new library. Lubelski stated the problem is during the time of construction and not after the library is completed. Construction workers will be parking within the fenced area when at all possible, and Bogner is working on additional parking near the new Red Cross building. Questel commented that the number of parking spaces available for the new library may be inadequate. Lubelski is working on an agreement with the arts center to facilitate parking during large programs.
ASSISTANT DIRECTOR’S REPORT:
Shatzer composed charts to illustrate the increase in programming attendance.
Shatzer provided a list of books in memory of Marilyn Arwood.
Shatzer invited everyone on May 22nd for the Summer Reading Club kickoff.
COMMITTEE REPORTS:
Finance and Audit Committee:
April 2006 Bank Reconciliation: Shisler moved, and Questel seconded to approve the October bank reconciliation. The motion passed unanimously.
April 2006 Balance Sheet and Income Statement: Shisler moved, and Broehl seconded to accept the October balance sheet and income statement. The motion passed unanimously.
Shisler states we are set on the sale of the bonds. Long commented that we have an A1 rating. This is a good rating. Moody Investor Services felt there is very little risk, but the reason we are one level below the county rating is the county has a more diverse revenue base. The insurance for the bonds will be rated AAA. Shisler complimented Long on all her work on the bonds. A press release was given to the Daily Record providing information on purchasing bonds.
Actual Revenue and Expenditures at April 30, 2001-2006: Shisler moved to accept this report. Drushal seconded, and the motion passed unanimously. Shisler commented that revenues are down from 2001, but our expenses have increased.
April 2006 Accounts Payable and Payroll Checks: Shisler moved, and Crowley seconded to accept the April payroll and accounts payable. The motion passed unanimously.
Resolution #13 – April 2006 donations: Shisler moved, and Crowley seconded. Roll call passed the motion unanimously.
Resolution #14 - Opposition to Tel Tabor Amendment: Long commented that if the amendment was in place we would not be building this building. Comments were exchanged regarding this amendment that will be on the November ballot. Broehl moved that we adopt to oppose the Tel Tabor Amendment, Drushal seconded. The motion passed unanimously. Lubelski stated that all libraries are trying to pass this resolution. The amendment will hurt the libraries. The amendment combines operating and building funds. It will also create a new government fund implying that it will do away with the 3 existing local government funds, and put all local money in one fund where decisions would have to be made on what local government entities to fund. It causes uncertainty, places a large amount of power in the commissioner’s hands and will change how local government operates.
Facilities Committee: Report moved to end of the meeting. Broehl will ask for executive session.
UNFINISHED BUSINESS: There was none.
NEW BUSINESS: A Bell Store in Shreve is requesting permission to sell alcohol on the premises. Since we are a neighbor, we have option to protest. No motion made.
COMMENTS FROM THE PUBLIC: There was none.
ADJOURNMENT: Broehl moved to go into executive session at 8:33 p.m. to discuss a real estate matter, Drushal seconded. The motion passed unanimously.
Broehl moved, and Shisler seconded to end executive session and adjourn the Regular Board Meeting at 9:12 p.m. The motion passed unanimously.