May 2007 Board MinutesRegular Meeting of the Board of Trustees
Wayne County Public Library Tuesday, May 15, 2007, 7:30 p.m
Wooster Library Meeting Room
CALL TO ORDER: Power called the meeting to order at 7:32 p.m.
ROLL CALL: Present: Ruth Crowley, Brian Questel, Kevin Power, Richard Shisler, Margo Broehl, Doug Drushal. Excused: Carroll Meyer
Also Present: Greg Lubelski, Director; Jennifer Shatzer, Assistant
Director; Katherine Long, Clerk-Treasurer; Sara Hawk, Deputy Clerk-
Treasurer; Steve Wolfe, Facilities Coordinator; Deb Keener, Genealogy Manager; Sherry Hatter-Miller, Circulation Manager; Leslie Davenport, Bookmobile Manager; 4 guests.
COMMENTS FROM THE PUBLIC: There were none.
APPROVAL OF MINUTES: Drushal moved to approve the April 17th regular Board meeting minutes. Broehl seconded, and the motion passed unanimously.
ACCEPTANCE OF COMMITTEE MINUTES: Drushal moved to accept the April 5th and 12th Human Resources Committee minutes, the April 12th Operations Committee minutes and the April 11th Finance Committee minutes. Crowley seconded, and the motion passed unanimously.
Katherine Gallagher, Assistant County Prosecutor, was presented at this time to report on progress with the Doylestown project. She briefly reviewed the history of the negotiations to this point. In an official report, all environmental concerns have been laid to rest concerning Lot 40. A contract has been drawn up that seems agreeable to both parties. In it, it states that Lot 39 will remain a parking lot as long as the Library is in existence at that location. The Village also asked for an additional five feet of Lot 40 along the connecting property line to create another row of parking. It was proposed that the closing date be changed from May 31st to June 20th to allow time for replatting of the lots.
Broehl moved to authorize the Board President to enter into the final contract with the Village of Doylestown, encompassing the said lots, with the closing date to be on or before June 20, 2007. Drushal seconded the motion, and it passed unanimously. Broehl also moved to authorize the Library Director to begin the search for an architect upon receipt of the signed contract from the Village. Shisler seconded, and the motion again passed unanimously.
At 7:55 p.m., Drushal moved to suspend the meeting momentarily, and Broehl seconded, so that Power could communicate with the Doylestown Village council. The motion passed unanimously.
At 8:02 p.m., Power resumed the meeting, stating that the Village was very happy with the Library’s decision.
DIRECTOR’S REPORT: Narrative, statistical and personnel reports as distributed.
Cleveland Public Library has sent a new Clevnet contract. Lubelski submitted it to the County Prosecutor’s office for review and approval, which it received. Lubelski will sign and return it.
Judi Kizzen will begin as the new WCPL Human Resources Manager on June 4th.
ASSISTANT DIRECTOR’S REPORT: Narrative report as distributed.
Shatzer is working on ways to widely publicize the circulation policy changes that are now in effect. She is also spreading information regarding the move, closing dates, etc., as there will be no book drops available during that time.
Lubelski added that the Library and moving company are working with the City of Wooster and the Fire Department to block off Larwill Street while the moving crew is loading trucks.
COMMITTEE REPORTS:
Finance and Audit:
April 2007 Bank Reconciliation: Broehl moved to approve the April bank reconciliation; Drushal seconded, and the motion passed unanimously.
April 2007 Balance Sheet and Income Statement: Broehl moved to approve the balance sheet and income statement for April, and Drushal seconded. The motion passed unanimously.
Actual Revenue and Expenditures at April 30, 2001-2007: Broehl moved to approve this report, and Drushal seconded. The motion passed unanimously.
April 2007 Accounts Payable and Payroll: Shisler moved to approve April payroll and accounts payable. Crowley seconded, and the motion passed unanimously.
Resolution #24-2007 – April 2007 Donations: Shisler moved to accept Resolution 24-2007; Crowley seconded. Roll call passed the motion unanimously.
Resolution #25-2007 – April 2007 Sidewalk Paver Donations: Shisler moved to accept Resolution 25-2007; Crowley seconded. Roll call vote passed the motion unanimously.
Resolution #26-2007 – Contract with the Village of Doylestown: A motion and second were given earlier in the meeting; a roll call vote passed the motion unanimously.
Shisler informed the Board that a discussion regarding landscaping donations took place at the finance meeting. It was decided to accept donations as general landscape donations, rather than as funds to purchase specific trees or other items. The suggested donations of $250-300 will be used to replace trees and/or do additional landscaping at the Liberty Street location. The donations will be recognized in the “master book” of donors. Shisler moved to approve accepting these donations, and Broehl seconded. The motion passed unanimously.
Facilities:
Broehl requested to delay the Facilities Committee report until the end of the meeting for an executive session.
Operations:
Drushal stated that Shatzer had emailed the Committee regarding the Library’s collection development policies. She included a report from Linda Davis describing WCPL’s current practices in this area, as well as our current policy and policies from other libraries.
Public Relations:
Crowley reported that the ribbon cutting and grand opening of the new Library was discussed at length. Those who will cut the ribbon have been chosen, and short speeches will be given by members of the Board who would like to do so. This will be done on June 23rd when the Library first opens.
She also informed the board that the glass etchings are done for the donor recognition wall.
Facilities:
Broehl reported that Liberty Street is ahead of schedule and under budget! She presented a change order for $14,593 regarding moving of soffetts for plumbing and HVAC fitting. Broehl moved to approve the change order, and Drushal seconded. The motion passed unanimously.
UNFINISHED BUSINESS: There was none.
NEW BUSINESS: There was none.
COMMENTS FROM THE PUBLIC: There were none.
At 8:30 p.m., Broehl moved to go into executive session to discuss availability and possible purchase of real estate. Drushal seconded the motion, and roll call vote passed it unanimously.
At 8:35 p.m., Broehl moved to come out of executive session, and Drushal seconded. Roll call vote passed the motion unanimously.
Drushal moved to authorize the officers of the Board or administrators of the Library to make an offer of $47,500 to the owners of the property adjacent to the Creston Branch Library to purchase the property. Broehl seconded the motion. Roll call vote passed the motion unanimously.
Power offered to take those present on a tour of the new Library.
ADJOURNMENT: At 8:45 p.m., Drushal moved to adjourn the meeting, and Crowley seconded, the motion passing unanimously.
May 2007 Board MinutesRegular Meeting of the Board of Trustees
Wayne County Public Library Tuesday, May 15, 2007, 7:30 p.m
Wooster Library Meeting Room
CALL TO ORDER: Power called the meeting to order at 7:32 p.m.
ROLL CALL: Present: Ruth Crowley, Brian Questel, Kevin Power, Richard Shisler, Margo Broehl, Doug Drushal. Excused: Carroll Meyer
Also Present: Greg Lubelski, Director; Jennifer Shatzer, Assistant
Director; Katherine Long, Clerk-Treasurer; Sara Hawk, Deputy Clerk-
Treasurer; Steve Wolfe, Facilities Coordinator; Deb Keener, Genealogy Manager; Sherry Hatter-Miller, Circulation Manager; Leslie Davenport, Bookmobile Manager; 4 guests.
COMMENTS FROM THE PUBLIC: There were none.
APPROVAL OF MINUTES: Drushal moved to approve the April 17th regular Board meeting minutes. Broehl seconded, and the motion passed unanimously.
ACCEPTANCE OF COMMITTEE MINUTES: Drushal moved to accept the April 5th and 12th Human Resources Committee minutes, the April 12th Operations Committee minutes and the April 11th Finance Committee minutes. Crowley seconded, and the motion passed unanimously.
Katherine Gallagher, Assistant County Prosecutor, was presented at this time to report on progress with the Doylestown project. She briefly reviewed the history of the negotiations to this point. In an official report, all environmental concerns have been laid to rest concerning Lot 40. A contract has been drawn up that seems agreeable to both parties. In it, it states that Lot 39 will remain a parking lot as long as the Library is in existence at that location. The Village also asked for an additional five feet of Lot 40 along the connecting property line to create another row of parking. It was proposed that the closing date be changed from May 31st to June 20th to allow time for replatting of the lots.
Broehl moved to authorize the Board President to enter into the final contract with the Village of Doylestown, encompassing the said lots, with the closing date to be on or before June 20, 2007. Drushal seconded the motion, and it passed unanimously. Broehl also moved to authorize the Library Director to begin the search for an architect upon receipt of the signed contract from the Village. Shisler seconded, and the motion again passed unanimously.
At 7:55 p.m., Drushal moved to suspend the meeting momentarily, and Broehl seconded, so that Power could communicate with the Doylestown Village council. The motion passed unanimously.
At 8:02 p.m., Power resumed the meeting, stating that the Village was very happy with the Library’s decision.
DIRECTOR’S REPORT: Narrative, statistical and personnel reports as distributed.
Cleveland Public Library has sent a new Clevnet contract. Lubelski submitted it to the County Prosecutor’s office for review and approval, which it received. Lubelski will sign and return it.
Judi Kizzen will begin as the new WCPL Human Resources Manager on June 4th.
ASSISTANT DIRECTOR’S REPORT: Narrative report as distributed.
Shatzer is working on ways to widely publicize the circulation policy changes that are now in effect. She is also spreading information regarding the move, closing dates, etc., as there will be no book drops available during that time.
Lubelski added that the Library and moving company are working with the City of Wooster and the Fire Department to block off Larwill Street while the moving crew is loading trucks.
COMMITTEE REPORTS:
Finance and Audit:
April 2007 Bank Reconciliation: Broehl moved to approve the April bank reconciliation; Drushal seconded, and the motion passed unanimously.
April 2007 Balance Sheet and Income Statement: Broehl moved to approve the balance sheet and income statement for April, and Drushal seconded. The motion passed unanimously.
Actual Revenue and Expenditures at April 30, 2001-2007: Broehl moved to approve this report, and Drushal seconded. The motion passed unanimously.
April 2007 Accounts Payable and Payroll: Shisler moved to approve April payroll and accounts payable. Crowley seconded, and the motion passed unanimously.
Resolution #24-2007 – April 2007 Donations: Shisler moved to accept Resolution 24-2007; Crowley seconded. Roll call passed the motion unanimously.
Resolution #25-2007 – April 2007 Sidewalk Paver Donations: Shisler moved to accept Resolution 25-2007; Crowley seconded. Roll call vote passed the motion unanimously.
Resolution #26-2007 – Contract with the Village of Doylestown: A motion and second were given earlier in the meeting; a roll call vote passed the motion unanimously.
Shisler informed the Board that a discussion regarding landscaping donations took place at the finance meeting. It was decided to accept donations as general landscape donations, rather than as funds to purchase specific trees or other items. The suggested donations of $250-300 will be used to replace trees and/or do additional landscaping at the Liberty Street location. The donations will be recognized in the “master book” of donors. Shisler moved to approve accepting these donations, and Broehl seconded. The motion passed unanimously.
Facilities:
Broehl requested to delay the Facilities Committee report until the end of the meeting for an executive session.
Operations:
Drushal stated that Shatzer had emailed the Committee regarding the Library’s collection development policies. She included a report from Linda Davis describing WCPL’s current practices in this area, as well as our current policy and policies from other libraries.
Public Relations:
Crowley reported that the ribbon cutting and grand opening of the new Library was discussed at length. Those who will cut the ribbon have been chosen, and short speeches will be given by members of the Board who would like to do so. This will be done on June 23rd when the Library first opens.
She also informed the board that the glass etchings are done for the donor recognition wall.
Facilities:
Broehl reported that Liberty Street is ahead of schedule and under budget! She presented a change order for $14,593 regarding moving of soffetts for plumbing and HVAC fitting. Broehl moved to approve the change order, and Drushal seconded. The motion passed unanimously.
UNFINISHED BUSINESS: There was none.
NEW BUSINESS: There was none.
COMMENTS FROM THE PUBLIC: There were none.
At 8:30 p.m., Broehl moved to go into executive session to discuss availability and possible purchase of real estate. Drushal seconded the motion, and roll call vote passed it unanimously.
At 8:35 p.m., Broehl moved to come out of executive session, and Drushal seconded. Roll call vote passed the motion unanimously.
Drushal moved to authorize the officers of the Board or administrators of the Library to make an offer of $47,500 to the owners of the property adjacent to the Creston Branch Library to purchase the property. Broehl seconded the motion. Roll call vote passed the motion unanimously.
Power offered to take those present on a tour of the new Library.
ADJOURNMENT: At 8:45 p.m., Drushal moved to adjourn the meeting, and Crowley seconded, the motion passing unanimously.
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