November 2006 Board Minutes
Regular Meeting of the Board of Trustees
Wayne County Public Library
Tuesday, November 21, 2006, 7:30 p.m.
Wooster Library Meeting Room
CALL TO ORDER: Power called the meeting to order at 7:35 p.m.
ROLL CALL: Present: Carroll Meyer, Margo Broehl, Doug Drushal, Kevin Power,Brian Questel.
Absent: Ruth Crowley, Richard Shisler.
Also Present: Greg Lubelski, Director; Katherine Long, Clerk-Treasurer; Sara Hawk, Deputy Clerk-Treasurer; Linda Davis, Public Services Manager; Leslie Davenport, Bookmobile Manager; Deb Keener, Genealogy Manager; Ted Bogner, BCMC; 3 guests.
COMMENTS FROM THE PUBLIC: There were none.
PRESENTATION: Linda Davis gave a presentation on the Wooster adult services department, with a focus on the reference department and its work, giving examples of some questions that they have been asked. The reference department also teaches computer classes. Job and Family Services is referring people to the library to learn computer skills. The home-schooling program is growing.
APPROVAL OF MINUTES: Drushal moved, and Questel seconded to approve the October 17th regular meeting minutes. The motion passed unanimously.
ACCEPTANCE OF COMMITTEE MINUTES: Meyer moved, and Broehl seconded to accept the October 12th Human Resources Committee minutes and the November 15th Finance and Audit Committee minutes. Meyer amended the minutes by suggesting that line 44 should include what proposal “B” entails. The motion passed unanimously as amended.
CONSTRUCTION MANAGER: Ted Bogner explained that Dunlop & Johnston, the general contractor, has fallen behind schedule by at least six days, and he recommends that the Board assess liquidated damages until the date that the building is enclosed and heated. He also recommends that damages be required from the first date missed (having the steel delivered, which was missed by 14 days) and added to the amount. Meyer moved to approve the recommendation of the construction manager; Broehl seconded. Meyer asked if the damages were forgivable, but Bogner stated that the terms are in their contract. The motion passed unanimously.
There will be a special board meeting on Nov 30th at 5:00 p.m. at which Bogner will distribute a synopsis on Phase II bidding results with bid alternates and make his recommendations.
DIRECTOR’S REPORT: Narrative, Personnel and Statistical Reports as distributed.
Circulation was over 1 million in October. Staff is participating in United Way payroll deductions.
Meyer asked Lubelski to look into how the number statistics relate to the quality of service at the library.
ASSISTANT DIRECTOR’S REPORT: Narrative Report as distributed.
Lubelski reviewed Shatzer’s report on the hiring practices of the Library. She also wrote about the process of banning library patrons.
COMMITTEE REPORTS:
Finance and Audit:
October 2006 Bank Reconciliation and…
October 2006 Balance Sheet and Income Statement:
Total Encumbrances at October 31st, 2006 were:
General Fund $ 623,723.93
Liberty Street Fund $6,963,504.01
Larwill Fund $ 50,000.00
Donation Fund $ 574.11
Building & Repair Fund $ 8,300.00
Morton Memorial Fund $ 4,412.67
Actual Revenue and Expenditures at October 31, 2001-2006:
Broehl moved to approve the above three reports; Drushal seconded. Broehl pointed out that revenue from the State for 2006 is more than $200,000 less than in 2001. The motion passed unanimously.
October 2006 Accounts Payable and Payroll: Broehl moved to approve the October accounts payable and payroll; Drushal seconded, and the motion passed unanimously.
Resolution #32 – October 2006 Donations: Broehl moved to accept Resolution #32, and Drushal seconded. Roll call vote passed the motion unanimously.
Resolution #33 – Donation from Kiwanis Club: Broehl moved to accept Resolution #33. Drushal seconded, and Roll call vote passed the motion unanimously.
Resolution #34 – October 2006 Brick Pavers Donations: Broehl moved to accept Resolution #34; Drushal seconded. Roll call vote was unanimously in favor.
2005 Audit Released by State Auditor’s Office: The Library has received a clean audit, with an unqualified opinion. The results are posted on the State Auditor’s website. Broehl moved acceptance of the audit; Drushal seconded. The motion passed unanimously. Meyer noted that the State and its independent auditing firms should make reports in language understandable to the common people.
Labor & Employment Law: Long briefed the Board on the new minimum wage labor law. This law adds reporting requirements and will affect the budget, because the Library has some employees who make minimum wage.
Facilities Committee:
Broehl requested an executive session at the end of the meeting.
Operations Committee:
Drushal asked if there was a staff report on Sunday opening. Lubelski didn’t have that information with him.
UNFINISHED BUSINESS: Power brought up the subject of West Salem and asked if the Board wants to continue the branch there. The community and volunteers were asking that the branch remain open and that there be a paid staff member there.
Meyer moved that the Board continue to financially support the West Salem branch for at least another year. Broehl seconded the motion. Power and Drushal would like to see the Friends group be able to pay the operating expenses for the branch eventually. The motion passed unanimously.
Broehl moved to approve a part-time person at West Salem for the following year to free up more time for Mary Ann Chupp to concentrate on the broader volunteer base. The motion failed due to lack of a second.
NEW BUSINESS: Power requested a nomination committee. Questel volunteered to chair the committee, and he will recruit two more members.
COMMENTS FROM THE PUBLIC: There were none.
Broehl moved to go into executive session at 8:40 p.m. to discuss an update on real estate. Drushal seconded. Roll call passed the motion unanimously.
ADJOURNMENT: Broehl moved to come out of executive session and adjourn the meeting at 9:00 p.m. Meyer seconded, and the motion passed unanimously.
November 2006 Board Minutes
Regular Meeting of the Board of Trustees
Wayne County Public Library
Tuesday, November 21, 2006, 7:30 p.m.
Wooster Library Meeting Room
CALL TO ORDER: Power called the meeting to order at 7:35 p.m.
ROLL CALL: Present: Carroll Meyer, Margo Broehl, Doug Drushal, Kevin Power,Brian Questel.
Absent: Ruth Crowley, Richard Shisler.
Also Present: Greg Lubelski, Director; Katherine Long, Clerk-Treasurer; Sara Hawk, Deputy Clerk-Treasurer; Linda Davis, Public Services Manager; Leslie Davenport, Bookmobile Manager; Deb Keener, Genealogy Manager; Ted Bogner, BCMC; 3 guests.
COMMENTS FROM THE PUBLIC: There were none.
PRESENTATION: Linda Davis gave a presentation on the Wooster adult services department, with a focus on the reference department and its work, giving examples of some questions that they have been asked. The reference department also teaches computer classes. Job and Family Services is referring people to the library to learn computer skills. The home-schooling program is growing.
APPROVAL OF MINUTES: Drushal moved, and Questel seconded to approve the October 17th regular meeting minutes. The motion passed unanimously.
ACCEPTANCE OF COMMITTEE MINUTES: Meyer moved, and Broehl seconded to accept the October 12th Human Resources Committee minutes and the November 15th Finance and Audit Committee minutes. Meyer amended the minutes by suggesting that line 44 should include what proposal “B” entails. The motion passed unanimously as amended.
CONSTRUCTION MANAGER: Ted Bogner explained that Dunlop & Johnston, the general contractor, has fallen behind schedule by at least six days, and he recommends that the Board assess liquidated damages until the date that the building is enclosed and heated. He also recommends that damages be required from the first date missed (having the steel delivered, which was missed by 14 days) and added to the amount. Meyer moved to approve the recommendation of the construction manager; Broehl seconded. Meyer asked if the damages were forgivable, but Bogner stated that the terms are in their contract. The motion passed unanimously.
There will be a special board meeting on Nov 30th at 5:00 p.m. at which Bogner will distribute a synopsis on Phase II bidding results with bid alternates and make his recommendations.
DIRECTOR’S REPORT: Narrative, Personnel and Statistical Reports as distributed.
Circulation was over 1 million in October. Staff is participating in United Way payroll deductions.
Meyer asked Lubelski to look into how the number statistics relate to the quality of service at the library.
ASSISTANT DIRECTOR’S REPORT: Narrative Report as distributed.
Lubelski reviewed Shatzer’s report on the hiring practices of the Library. She also wrote about the process of banning library patrons.
COMMITTEE REPORTS:
Finance and Audit:
October 2006 Bank Reconciliation and…
October 2006 Balance Sheet and Income Statement:
Total Encumbrances at October 31st, 2006 were:
General Fund $ 623,723.93
Liberty Street Fund $6,963,504.01
Larwill Fund $ 50,000.00
Donation Fund $ 574.11
Building & Repair Fund $ 8,300.00
Morton Memorial Fund $ 4,412.67
Actual Revenue and Expenditures at October 31, 2001-2006:
Broehl moved to approve the above three reports; Drushal seconded. Broehl pointed out that revenue from the State for 2006 is more than $200,000 less than in 2001. The motion passed unanimously.
October 2006 Accounts Payable and Payroll: Broehl moved to approve the October accounts payable and payroll; Drushal seconded, and the motion passed unanimously.
Resolution #32 – October 2006 Donations: Broehl moved to accept Resolution #32, and Drushal seconded. Roll call vote passed the motion unanimously.
Resolution #33 – Donation from Kiwanis Club: Broehl moved to accept Resolution #33. Drushal seconded, and Roll call vote passed the motion unanimously.
Resolution #34 – October 2006 Brick Pavers Donations: Broehl moved to accept Resolution #34; Drushal seconded. Roll call vote was unanimously in favor.
2005 Audit Released by State Auditor’s Office: The Library has received a clean audit, with an unqualified opinion. The results are posted on the State Auditor’s website. Broehl moved acceptance of the audit; Drushal seconded. The motion passed unanimously. Meyer noted that the State and its independent auditing firms should make reports in language understandable to the common people.
Labor & Employment Law: Long briefed the Board on the new minimum wage labor law. This law adds reporting requirements and will affect the budget, because the Library has some employees who make minimum wage.
Facilities Committee:
Broehl requested an executive session at the end of the meeting.
Operations Committee:
Drushal asked if there was a staff report on Sunday opening. Lubelski didn’t have that information with him.
UNFINISHED BUSINESS: Power brought up the subject of West Salem and asked if the Board wants to continue the branch there. The community and volunteers were asking that the branch remain open and that there be a paid staff member there.
Meyer moved that the Board continue to financially support the West Salem branch for at least another year. Broehl seconded the motion. Power and Drushal would like to see the Friends group be able to pay the operating expenses for the branch eventually. The motion passed unanimously.
Broehl moved to approve a part-time person at West Salem for the following year to free up more time for Mary Ann Chupp to concentrate on the broader volunteer base. The motion failed due to lack of a second.
NEW BUSINESS: Power requested a nomination committee. Questel volunteered to chair the committee, and he will recruit two more members.
COMMENTS FROM THE PUBLIC: There were none.
Broehl moved to go into executive session at 8:40 p.m. to discuss an update on real estate. Drushal seconded. Roll call passed the motion unanimously.
ADJOURNMENT: Broehl moved to come out of executive session and adjourn the meeting at 9:00 p.m. Meyer seconded, and the motion passed unanimously.