September 2007 Board MinutesRegular Meeting of the Board of Trustees
Wayne County Public Library
Tuesday, September 18, 2007, 7:30 p.m.
Dalton Branch Library Meeting Room
CALL TO ORDER: Power called the meeting to order at 7:30 p.m.
ROLL CALL: Present: Richard Shisler, Carroll Meyer, Margo Broehl, Kevin Power, Brian Questel, Doug Drushal. Absent: Ruth Crowley
Also Present: Greg Lubelski, Director; Jennifer Shatzer, Assistant Director; Katherine Long, Clerk-Treasurer; Sara Hawk, Deputy Clerk-Treasurer; Sherry Hatter-Miller, Circulation Manager; Leslie Davenport, Bookmobile Manager; Judi Kizzen, Human Resources Coordinator; Linda Davis, Public Services Manager; Steve Wolfe, Facilities Coordinator; Teresa Jager, Dalton Branch Manager; 8 guests.
COMMENTS FROM THE PUBLIC: There were none.
APPROVAL OF MINUTES: Broehl moved, and Questel seconded to approve the August 21st regular Board minutes and the September 11th special Board minutes. The motion passed unanimously.
ACCEPTANCE OF COMMITTEE MINUTES: Meyer moved to approve the July 13th Facilities Committee, August 21st Finance Committee and August 30th Human Resources Committee minutes. Questel seconded, and the motion passed unanimously.
DIRECTOR’S REPORT: Statistical Report as distributed. Narrative Report to be distributed at meeting.
Meehan Architects will be photographing the Liberty Street building for publicity purposes. Family First Coalition will meet in the Library on October 9th, with Mrs. Strickland in attendance.
Mr. Slater of the Sustainable Energy group had requested electric and gas usage for the Shreve branch in order to make projections for grant requests. Lubelski, in researching available funding for green energy, discovered that governmental agencies are not eligible for many of the grants.
The planning for the Larwill building is underway, with initial plans drawn up by Meehan.
John Grishow has dismissed his case without prejudice – which means he could re-file within a year if he chose.
ASSISTANT DIRECTOR’S REPORT: Narrative Report to be distributed at meeting. Two authors will be appearing at the Library in conjunction with the Buckeye Book Fair. September is national library card sign-up month, and there are several promotions going on. Findlay-Hancock Public Library is closed indefinitely due to flooding. Shatzer will be checking with them to see if they would like to use our two unused bookmobiles.
HUMAN RESOURCES COORDINATOR: Narrative and Personnel Reports as distributed.
Correction: Sharon Kelly is a part-time circ assistant, rather than full-time.
Kizzen is still working on the policy manual and job descriptions to present to the full Board shortly.
COMMITTEE REPORTS:
Finance:
August 2007 Bank Reconciliation: Shisler moved to approve the August bank reconciliation; Broehl seconded, and the motion passed unanimously.
August 2007 Balance Sheet and Income Statement:
Total Encumbrances at August 31, 2007:
General Fund
Building & Repair
Liberty Street
Doylestown
Larwill
Technology
Donation
Esther Long
|
$636,226.78
$1,275.00
$276,797.52
$5,273.40
$39,654.50
$14,949.04
$3,810.00
$26,878.00
|
TOTAL: $1,004,864.24
Broehl moved, and Shisler seconded to approve the balance sheet and income statement. The motion passed unanimously.
Actual Revenue and Expenditures at August 31, 2001-2007: The Library is now officially behind on revenue from 2001! Shisler moved to approve this report; Meyer seconded. The motion passed unanimously.
August 2007 Accounts Payable and Payroll: Shisler moved, and Meyer seconded to approve the August accounts payable and payroll. The motion passed unanimously.
Resolution #42-2007 – August 2007 Donations: Shisler moved to approve Resolution #42-2007, and Broehl seconded. Roll call vote passed it unanimously.
Motion to approve a 1 mil replacement levy to be put on the ballot in the spring of 2008: The Finance Committee recommends that the full Board place a 1 mil replacement levy on the ballot in the spring of 2008. Shisler moved to approve this recommendation, and Broehl seconded. Discussion on the issue followed. Long will have the first resolution at October’s board meeting. The motion passed unanimously.
Report on sale of surplus equipment: Shisler informed the Board of the proceeds and donations of the surplus items from the Larwill building. The Library received approximately $8900, some to the Larwill Fund and some to the Technology Fund.
Facilities:
Liberty Street: Broehl informed the Board that some bills remain unpaid due to labor union complaints filed against contractors. We have been instructed to hold those funds.
Larwill: Construction/demolition is beginning. Asbestos abatement is being kept to a minimum.
Doylestown: Another significant title issue has arisen. The contract is still being negotiated with the architect. Broehl feels that she will probably recommend that some funds be borrowed (with low-interest USDA loans) when the project begins.
Creston: The house on the adjacent property will probably be taken down. Bogner will be consulted regarding how best to utilize the property.
Resolution #38-2007 – Sale of Bookmobiles: This resolution remains tabled in lieu of finding out if Findlay-Hancock would like to use them.
Purchase of future bookmobile: Wolfe put together a packet which gave information on purchase, depreciation, etc. of bookmobiles. Repair costs increase dramatically after a vehicle is 10 years is old, so he is recommending a 9-year rotation, with set amounts put aside each year into the replacement fund. Davenport, Bookmobile manager, feels that the Library can service patrons just as well with two better bookmobiles as it can with two mediocre ones and one good one.
Meyer moved that the report be accepted as a directive by the Library, and asked Long to act accordingly. Drushal seconded the motion, which passed unanimously.
Power informed the Board that he will be meeting with the Doylestown Friends group next week to address funding for additional square footage for the building.
Human Resources:
Meyer reported that the Committee has been meeting on the policy manual and hopes to have it for the Board next month. Executive staff job descriptions have also been reviewed. He thanked Kizzen for her work.
Operations:
Adoption of Public Records Policy – House Bill 9 requires that all public entities adopt a public records policy. Drushal moved to adopt this policy as written; Broehl seconded. The motion passed unanimously.
UNFINISHED BUSINESS: There was none.
NEW BUSINESS:
Resolution #43-2007 – Formation of WCPL Records Commission: Power moved to approve Resolution #43-2007. Drushal seconded, and discussion followed. Under the guidelines for HB 9, all public officials (elected or appointed) are required to attend a 3-hour training session on the new public records/meetings ruling. The attorney general’s office is traveling around the state giving seminars. Officials can choose to send designees, and Long asked if herself and Hawk should be the designees for the Board, or if the members themselves would like to attend. Power volunteered to attend a seminar. Roll call passed the vote unanimously.
COMMENTS FROM THE PUBLIC:
Sustainable Energy Network – Barry Romich gave his appreciation for being able to speak. He informed the Board that North Central Schools have decided to go with geothermal in their new building. Romich would like to discuss with the bookmobile and facilities staff the practicality of solar electric power for any new bookmobiles.
Mitch Slater of the same group reviewed a packet that was put together regarding sustainable energy concepts for the Doylestown project. This includes a definitive LEEDS list of measures for commercial buildings. He asks that building materials be obtained locally. Passive solar design basics; passive solar heating and cooling; geothermal; estimate of potential energy savings of 50%; primary savings areas; key design elements to be determined beforehand. Solarays can be put on the roof, purchased by a third party who then sells the power back to you at substantial savings.
Meyer feels that these kind of conversations could be much more constructive in a Facilities Committee discussion. Broehl feels costs need to be identified so that decisions can be made. The architect will be pressed to make the building as green as possible.
Lubelski suggested that an advocate from the Sustainable Energy group be an ad hoc member on the Facilities Committee. Broehl was open to the suggestion.
A representative from a company specializing in insulated concrete form construction spoke about the energy efficiency and durability of his product.
Slater discovered in his research that Ohio energy grants cannot be used for the actual construction of buildings.
ADJOURNMENT: Shisler moved to adjourn the meeting at 9:15 p.m. Drushal seconded, and the motion passed unanimously.
September 2007 Board MinutesRegular Meeting of the Board of Trustees
Wayne County Public Library
Tuesday, September 18, 2007, 7:30 p.m.
Dalton Branch Library Meeting Room
CALL TO ORDER: Power called the meeting to order at 7:30 p.m.
ROLL CALL: Present: Richard Shisler, Carroll Meyer, Margo Broehl, Kevin Power, Brian Questel, Doug Drushal. Absent: Ruth Crowley
Also Present: Greg Lubelski, Director; Jennifer Shatzer, Assistant Director; Katherine Long, Clerk-Treasurer; Sara Hawk, Deputy Clerk-Treasurer; Sherry Hatter-Miller, Circulation Manager; Leslie Davenport, Bookmobile Manager; Judi Kizzen, Human Resources Coordinator; Linda Davis, Public Services Manager; Steve Wolfe, Facilities Coordinator; Teresa Jager, Dalton Branch Manager; 8 guests.
COMMENTS FROM THE PUBLIC: There were none.
APPROVAL OF MINUTES: Broehl moved, and Questel seconded to approve the August 21st regular Board minutes and the September 11th special Board minutes. The motion passed unanimously.
ACCEPTANCE OF COMMITTEE MINUTES: Meyer moved to approve the July 13th Facilities Committee, August 21st Finance Committee and August 30th Human Resources Committee minutes. Questel seconded, and the motion passed unanimously.
DIRECTOR’S REPORT: Statistical Report as distributed. Narrative Report to be distributed at meeting.
Meehan Architects will be photographing the Liberty Street building for publicity purposes. Family First Coalition will meet in the Library on October 9th, with Mrs. Strickland in attendance.
Mr. Slater of the Sustainable Energy group had requested electric and gas usage for the Shreve branch in order to make projections for grant requests. Lubelski, in researching available funding for green energy, discovered that governmental agencies are not eligible for many of the grants.
The planning for the Larwill building is underway, with initial plans drawn up by Meehan.
John Grishow has dismissed his case without prejudice – which means he could re-file within a year if he chose.
ASSISTANT DIRECTOR’S REPORT: Narrative Report to be distributed at meeting. Two authors will be appearing at the Library in conjunction with the Buckeye Book Fair. September is national library card sign-up month, and there are several promotions going on. Findlay-Hancock Public Library is closed indefinitely due to flooding. Shatzer will be checking with them to see if they would like to use our two unused bookmobiles.
HUMAN RESOURCES COORDINATOR: Narrative and Personnel Reports as distributed.
Correction: Sharon Kelly is a part-time circ assistant, rather than full-time.
Kizzen is still working on the policy manual and job descriptions to present to the full Board shortly.
COMMITTEE REPORTS:
Finance:
August 2007 Bank Reconciliation: Shisler moved to approve the August bank reconciliation; Broehl seconded, and the motion passed unanimously.
August 2007 Balance Sheet and Income Statement:
Total Encumbrances at August 31, 2007:
General Fund
Building & Repair
Liberty Street
Doylestown
Larwill
Technology
Donation
Esther Long
|
$636,226.78
$1,275.00
$276,797.52
$5,273.40
$39,654.50
$14,949.04
$3,810.00
$26,878.00
|
TOTAL: $1,004,864.24
Broehl moved, and Shisler seconded to approve the balance sheet and income statement. The motion passed unanimously.
Actual Revenue and Expenditures at August 31, 2001-2007: The Library is now officially behind on revenue from 2001! Shisler moved to approve this report; Meyer seconded. The motion passed unanimously.
August 2007 Accounts Payable and Payroll: Shisler moved, and Meyer seconded to approve the August accounts payable and payroll. The motion passed unanimously.
Resolution #42-2007 – August 2007 Donations: Shisler moved to approve Resolution #42-2007, and Broehl seconded. Roll call vote passed it unanimously.
Motion to approve a 1 mil replacement levy to be put on the ballot in the spring of 2008: The Finance Committee recommends that the full Board place a 1 mil replacement levy on the ballot in the spring of 2008. Shisler moved to approve this recommendation, and Broehl seconded. Discussion on the issue followed. Long will have the first resolution at October’s board meeting. The motion passed unanimously.
Report on sale of surplus equipment: Shisler informed the Board of the proceeds and donations of the surplus items from the Larwill building. The Library received approximately $8900, some to the Larwill Fund and some to the Technology Fund.
Facilities:
Liberty Street: Broehl informed the Board that some bills remain unpaid due to labor union complaints filed against contractors. We have been instructed to hold those funds.
Larwill: Construction/demolition is beginning. Asbestos abatement is being kept to a minimum.
Doylestown: Another significant title issue has arisen. The contract is still being negotiated with the architect. Broehl feels that she will probably recommend that some funds be borrowed (with low-interest USDA loans) when the project begins.
Creston: The house on the adjacent property will probably be taken down. Bogner will be consulted regarding how best to utilize the property.
Resolution #38-2007 – Sale of Bookmobiles: This resolution remains tabled in lieu of finding out if Findlay-Hancock would like to use them.
Purchase of future bookmobile: Wolfe put together a packet which gave information on purchase, depreciation, etc. of bookmobiles. Repair costs increase dramatically after a vehicle is 10 years is old, so he is recommending a 9-year rotation, with set amounts put aside each year into the replacement fund. Davenport, Bookmobile manager, feels that the Library can service patrons just as well with two better bookmobiles as it can with two mediocre ones and one good one.
Meyer moved that the report be accepted as a directive by the Library, and asked Long to act accordingly. Drushal seconded the motion, which passed unanimously.
Power informed the Board that he will be meeting with the Doylestown Friends group next week to address funding for additional square footage for the building.
Human Resources:
Meyer reported that the Committee has been meeting on the policy manual and hopes to have it for the Board next month. Executive staff job descriptions have also been reviewed. He thanked Kizzen for her work.
Operations:
Adoption of Public Records Policy – House Bill 9 requires that all public entities adopt a public records policy. Drushal moved to adopt this policy as written; Broehl seconded. The motion passed unanimously.
UNFINISHED BUSINESS: There was none.
NEW BUSINESS:
Resolution #43-2007 – Formation of WCPL Records Commission: Power moved to approve Resolution #43-2007. Drushal seconded, and discussion followed. Under the guidelines for HB 9, all public officials (elected or appointed) are required to attend a 3-hour training session on the new public records/meetings ruling. The attorney general’s office is traveling around the state giving seminars. Officials can choose to send designees, and Long asked if herself and Hawk should be the designees for the Board, or if the members themselves would like to attend. Power volunteered to attend a seminar. Roll call passed the vote unanimously.
COMMENTS FROM THE PUBLIC:
Sustainable Energy Network – Barry Romich gave his appreciation for being able to speak. He informed the Board that North Central Schools have decided to go with geothermal in their new building. Romich would like to discuss with the bookmobile and facilities staff the practicality of solar electric power for any new bookmobiles.
Mitch Slater of the same group reviewed a packet that was put together regarding sustainable energy concepts for the Doylestown project. This includes a definitive LEEDS list of measures for commercial buildings. He asks that building materials be obtained locally. Passive solar design basics; passive solar heating and cooling; geothermal; estimate of potential energy savings of 50%; primary savings areas; key design elements to be determined beforehand. Solarays can be put on the roof, purchased by a third party who then sells the power back to you at substantial savings.
Meyer feels that these kind of conversations could be much more constructive in a Facilities Committee discussion. Broehl feels costs need to be identified so that decisions can be made. The architect will be pressed to make the building as green as possible.
Lubelski suggested that an advocate from the Sustainable Energy group be an ad hoc member on the Facilities Committee. Broehl was open to the suggestion.
A representative from a company specializing in insulated concrete form construction spoke about the energy efficiency and durability of his product.
Slater discovered in his research that Ohio energy grants cannot be used for the actual construction of buildings.
ADJOURNMENT: Shisler moved to adjourn the meeting at 9:15 p.m. Drushal seconded, and the motion passed unanimously.
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